Senior Administrative Officer: Travel And Transport Logistical Management Services

Requirements

A minimum of three-year tertiary qualification (NQF Level 06) in Supply Chain Management / Logistics management or related qualification. relevant work experience in transport/fleet management environment. Effective communication, Planning and Organizing Skill, Budgeting Analysis, Report Writing Basic Numeracy, must be computer literate, Analytical thinking, Interpersonal relations, Client liaison, General Office Administrative and Organizing Skill. Knowledge in Supply Chain Management policy, Public Financial Management Act (PFMA), Treasury Regulations, Debt Policy, Policy regulating the Subsidized Scheme by NDOT. Financial and budget administration processes and system. Good communication Skill (verbal and writing) and interpersonal skills, a valid driver’s license, willing to adapt work schedule in accordance with office requirements. Ability to work under pressure and independently.

Key Responsibilities

Ensure effective fleet Management service by ensuring procurement, registering and licensing of fleet, keep a detailed history for every vehicles in fleet, Maintained detailed record of vehicle servicing and inspection, ensure strict servicing and maintenance times to minimize down time and maintain schedule. Ensure regular vehicle maintenance to ensure operation efficiency and optimal utilization. compile monthly utilization report of fleet vehicles. Processing subsidized vehicle scheme to verify authenticity, accuracy and correctness of applications for subsidized vehicle, Present applications to the committee, notify the applicants with regard to their application status, Manage, verify and process the logbooks, Ensure compliance with the 70/30% threshold regarding the utilization of the subsidized vehicle. Prepare payments for access 92 payments payable to subsidized vehicles users for accident claims. Certify the process of transport related payments claims on fleet, rental and subsidized vehicles. (Traffic admin fees/vehicle damage) to ensure that a file on occurred damages and losses cases is open, verify that all required documents are on the file, Refer a cases to Legal Services for further investigations. Inform the driver about the outcomes. Effective payment on suspense account or arrange recoveries from guilty parties based on instructions received from Legal Services/state attorneys. Refer the matter to HR payroll for PERSAL deduction, manage suspense account. Inform finance about any payment made. Prepare write off submission. Ensure the payment of transport related expenditure within 30 days. Ensure timeous hotel and flight reservation. Ensure authorization for trips. Address any related accommodation problems. Maintain relevant forms and register. Verify all subsistence and travel claims. Process all payments of travel agents. General supervision of employees. Allocate duties and perform quality control on the work delivered by supervisees. Advice and lead supervisees with regarding to all aspects of the work. Manage performance and conduct discipline supervisees. Ensure all supervisees are trained and developed to be able to deliver standard efficiently and effectively.

How to Apply

Enquiries

Mr. TE Matiso Tel No: (041) 408 2141