Senior Administration Clerk

Requirements

The applicant must be in possession of a Senior Certificate or equivalent qualification; Good understanding of the operation of the Public Sector; Good interpersonal relations; Good communication skills (written and verbal); Good telephone etiquette; Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook); Ability to think clearly and concisely, be friendly, confident, work independently; Ability to work under pressure; Ability to multi-task and cope with a high workload; General office management; Willingness to learn quickly; Accuracy and be adaptable; Planning and organisational skills.

Key Responsibilities

The successful candidate will be responsible for providing admin support to FET Subject Specialist; Following up on communication to and from the office of the Director; Following-up on outstanding invoices through procurement and assets section; Working with the Provincial Education Department (PED’s) officials in programmes led by the FET Directorate; Coordinating leave forms, telephone accounts and other delegated functions; Analysing cash flow on monthly basis; Completing and verifying the claims for overtime payment; Requesting equipment quotations and process receipt of equipment; Arranging the workshops and conferences and providing administrative support throughout the duration of the functions; Making travel arrangements and process S&T for the Directorate; Arranging Directorate Meetings, taking and distributing minutes; Arranging meetings with stakeholders and take minutes; Setting up MS teams meetings when requested and providing secretarial support; Writing memos when required; Assisting with History Ministerial Task Team; Assisting other Directorates with work related when requested.

How to Apply

Enquiries

Ms N Kumalo Tel No: (012) 357 3398/ Ms N Monyela (012) 357 3294/ Mr M Segowa (012) 357 4291. 16

Notes

All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.