Deputy Director: Governance Monitoring And Compliance (Departments)

Requirements

NQF level 7 qualification in Commerce / Accounting / Financial Management / Internal Auditing as recognized by SAQA. Five (5) years’ experience within the field of which three (3) years’ functional experience at junior managerial level / Assistant Director level in Governance, Monitoring & Compliance, or related field. Valid vehicle driver’s license (with exception of persons with disabilities). Knowledge & Skills: Planning, Coordinating, and organizing, Managerial functions, Secretarial functions, Projects Coordination. Finance. Compilation of reports. Research / analysing. Ability to operate Computer Software Programs (Word, Excel and PowerPoint). Standards/procedures. Needs and priorities of the Department. Competencies: Ability to interpret and apply Treasury Directives, PFMA and Treasury Regulations. Analytical and innovative thinking. Report writing and presentation. Leadership. Organizing. Project Management. Conflict Management. Financial Management. Strategic Management. Policy formulation. Adaptability during changes to meet the goals. Diversity Management. Minutes taking. Meeting Coordination. Communication Skills.

Key Responsibilities

Manage the implementation of compliance to norms, standards, policies and guideline. Facilitate the research and quality assure the drafted policies and guidelines for the province. Facilitate the process of drafting new policies and guidelines in terms of Section 18 of the PFMA. Identify cutting edge monitoring and evaluation methodologies to ensure effective monitoring of financial management. Manage compliance with the applicable legislation. Coordinate the process of issuing directives on the management of unwanted expenditure (irregular, fruitless and wasteful and unauthorized expenditures). Develop a reporting template, evaluation, advising and ensuring correct disclosure of the unwanted expenditure in the Financial Statement. Review audited AFS to confirm the unwanted expenditure identified by Audit General. Review irregular expenditure applications for condonement by IECC. Do follow ups on unwanted expenditures on quarterly. Draft IECC minutes and resolutions. Draft feedback letters to departments as per IECC recommendations. Facilitate listing/delisting of public entities (including subsidiaries) to National Treasury. Facilitate the review of governance compliance (Companies Act and King V) by Provincial Public Entities (including subsidiaries). Manage the attendance of Audit Steering Committees’ meetings to provide technical assistant to both Office of the Auditor General, Departments and Public Entities (including Subsidiaries). Assess 30 days payments in line with NT Instruction Note number 34. Provide support to governance and oversight structure. Audit Committees: Facilitate the appointment of Provincial Audit Committee by Provincial Executive Committee in terms of section 3.1 and 27.1 of Treasury Regulations. Facilitate logistical arrangements for Audit Committee and Provincial Technical Committee. Manage the availability of secretariat functions for governance forums. Receive and analyse reports from Provincial Legislature. SCOPA: Conduct monthly follow up with departments and public entities on the implementation of Scopa resolutions. Set up the meetings with the various stakeholders. Visits departments and public entities monthly to ensure the implementation of the resolutions. Provide assistance / technical advice on how to resolve some of the resolutions. Prepare the register for all the resolutions taken to be signed by both the departments and public entities 203 and Treasury. Attend all SCOPA public hearings. Take minutes during the public hearings for support of draft resolutions. Review audited AFS of departments for correct disclosure of unauthorised expenditure. Motivate to Legislature whether identified unauthorised expenditure should be approved with funding or not. Upon the receipt of SCOPA resolutions inform the Legal Services (OTP) to draft Finance Bill. Manage provincial internal control framework. Develop and amend Provincial Internal Control Framework. Develop monitoring tool to monitor implementation of the Framework by Institutions. Facilitate review and amendment of the Provincial Internal Control Framework. Produce Provincial Report to inform Oversight structures about the status of Internal Control in the Institutions. Coordinate provincial forensic investigations in the province. Develop and amend Provincial Investigation Steering Framework for approval by the Committee. Serve as a Secretariat for the Provincial Investigation Steering Committee. Develop Terms of References as requested by the Investigation Steering Committee for Investigations. Liaise and provide support to Forensic Investigation Firms appointed. Follow-up with Institutions on implementation of Forensic Investigations Recommendations. Manage the sub-directorate’s resources in line with application legislation. Develop and review the Sub-Directorate’s plans. Manage performance of employees within the Sub-Directorate. Develop MOUS for supervisees and monitor implementation throughout the year. Motivate employees and ensure discipline within the Sub-Directorate. Ensure capacity and development of staff. Participate in the directorate’s budget planning processes and ensure proper utilization of resources in accordance with applicable prescripts. Ensure proper management and accountability for assets within the Sub-Directorate.

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