Assistant Director: Acquisition Management (Scm)

Requirements

A minimum of three-year tertiary qualification (NQF Level 06) in Supply Chain Management/ Procurement/ or in the relevant field. Relevant years of experience in Supply Chain Management environment with appropriate working experience at supervisory Level. A valid driver’s license. Computer skills in Microsoft Office Applications. Extensive knowledge and working experience in Public Sector procurement process, rules and regulations: PFMA, PPPFA, BBBEE, CIDB, Treasury Regulations Relevant and Supply Chain Management prescripts. Skills: Good verbal and written communication skills; Basic numeracy; Advanced interpersonal and diplomacy skills; Problem solving skills; Decision making skills; Statistical skills; Computer literacy; Problem solving skills; Presentation skills; Planning and organising skills; Ability to work independently and under pressure. Personal Attributes: Analytical thinking; Innovative; Creative; Resourceful; Ability to work under stressful situations; Ability to communicate at all levels; People orientated; Able to establish and maintain networks; Trustworthy; Assertive; Hard-working; Self- motivated; Ability to work independently. Must be prepared to adapt work schedule in accordance with office requirements.

Key Responsibilities

Manage the development of the Procurement Plan. Facilitate the approval of Procurement Plan. Communicate the Procurement Plan. Monitor that goods and services is rendered according to the Procurement Plan. Monitor the procurement of goods and services in line with the Procurement Plan. Advice on the performance of procurement in line with the plan. Manage the acquisition of goods and services. Provide and implement supply chain management policy, strategies and processes. Manage the acquisition of goods and service as per the transversal contract and participation contract. Provide and consolidate requests for invitation of quotation. Verify and advice on specifications for goods and services. Analyse the received quotation. Provide approval of received goods as per the specification. Serve in Bid Committees as a member. Monitor the implementation of guidelines for appointment of bid committees. Facilitate the appointment of Bid committee members. Manage logistical arrangements for Bid committee meetings and provide advisory support to Bid Committees. Provide secretariat function to the PBAC. Facilitate and monitor evaluation of bids and quotations. Develop and define processes for bids evaluation. Monitor adherence to advertised criteria in the evaluation process. Facilitate and verify captured information for all bids and quotations. Prepare an evaluation report- submission. Facilitate the clearance of the successful bidders. Customise and implement any changes on standard evaluation criteria. Implement and Oversee Risk and performance management strategies in the Supply Chain Management Unit. Identify and mitigate risks within the Unit. Manage all administrative matters, correspondence and complex enquiries are attended to promptly. Assist in the compiling of monthly SCM performance reports and verification of all monthly SCM reports. Ensure implementation and compliance of the Instruction Notes as issued by National Treasury as well as Departmental SCM Policy. Manage full compliance to all Demand Management, Acquisition Management and Contract Management prescripts, policies, practice notes and delegations of authority. Develop and maintain internal control measures for procurement. Ensure the effective management of Demand, Acquisition and Contract processes. Manage an appropriate response to internal and external auditors, other organs of state and Audit Intervention Plans. Monitor and liaise with CIDB about professionals’/ contractor’s information. Evaluate and monitor performance and appraisal of employees. Ensure capacity and development of staff. Enhance and maintain employee motivation and cultivate a culture of performance management. Manage discipline. Provide job description to subordinates. Manage division leave matters.

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