Administrative Officer: Labour Relations Management

Key Responsibilities

Provide effective management of documents, Receive, register and allocate reference number to the received correspondence. Scrutinise routine submissions/ reports and make notes and/or recommendations for the manager. Make follow up on referred correspondence/submission. Dispatch all correspondences. Renders administrative support services. Ensure the safekeeping of all documentation in the office in line with relevant legislation and policies. Obtains inputs, collates and compiles reports, e.g. progress reports, monthly reports and management reports. Collect, analyse and collate information requested by the manager. Ensure that travel arrangements are well coordinated. Manage the leave register and telephone accounts for the unit. Provides support to manager regarding meetings, scrutinise documents to determine actions/information/other documents required for meetings. Collect and compile all necessary documents for the meetings. Record minutes/decision and communicates to relevant role-players, follow-up on progress made. Coordinates logistical arrangement for meetings when required. Ensures effective and efficient management of the records, Maintain the Labour Relations register of received correspondences. Maintain copies of all documents produced, prior to dispatching. Maintain an effective and well- structured filling systems. Ensure classification of information, office procurement needs and payment of service providers.

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