Administration Officer: Scm Acquisition Management Salary : R338 106 Per Annum Centre : Cape Town Regional Office

Requirements

A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Supply Chain Management/ Procurement/ Public Administration or Public Management/ Purchasing Management. Relevant working experience in Supply Chain environment within Acquisition Management. Valid Driver’s Licence. Knowledge of Supply Chain policies and procedures, Treasury Regulation Act, Broad Based Black Economy Empowerment Act, Preferential Procurement Policy Frame Act, Public Finance Management Act. Good communication (verbal and written) skills and must be able to liaise at operational and strategic levels. Good analytical, planning, organizing, conflict resolution and financial management skills. Computer skills e.g. Microsoft Word, Microsoft Excel, Power-Point and Microsoft Access. Well prepared to work under-pressure and irregular hours.

Key Responsibilities

Facilitate the procurement of goods and services through formal tender process. Provide a Secretarial support function to Bid-Committees. Provide administrative duties during the tender/bid briefing sessions. Assist with the tender compilation of bid documents and confirm if it is in line with applicable SCM prescripts and processes. Provide assistance in the review of the scope of the Terms of Reference (TOR). Submit the draft tender advert template for verification. Submit advert for placement in the tender bulletin and website for the required time period. Assist with the monitoring of validity period of closed tenders. Assist in the co-ordination and execution of the bidding process-: Arrange and attend bid specification committee. Prepare register for bidders. Check the compliance with SCM prescripts and processes. Respond to specific queries during the tender/bid briefing sessions. Open bid documents and check the responsiveness and non-responsiveness of documents. Prepare scoring model/tender recommendation and evaluation reports. Preparation/ screening of recommendation for Adjudication. Communicate queries on submissions discussed by Regional bid Adjudication committee. Provide feedback of all adjudicated submissions to relevant Line Functions. Maintain a good record keeping of all minutes, approved submissions and other relevant documentation. Perform quality check/control on all submissions by SCM Administrative Assistant. Provide information on audit queries. Compile letters for the approval of the delegated authority to communicate of the outcome of the BAC or with successful and unsuccessful bidders in line with the established policy. Attend to all queries related to Acquisition Management. Supervision and monitoring of staff.

How to Apply

Enquiries

Cape Town Regional Office: Mr. D Magida Tel No: (021) 402 2071 Durban Regional Office: Mr EZ Ndlovu Tel No: (031) 314 7044