Senior Admnistrative Officer: Basic Conditions Of Employment

Requirements

A relevant three-year National Diploma/Degree in Human Resources or equivalent qualification within Human Resources Management, (at least 360 credits). Minimum three (3) years’ appropriate experience within the Human Resource environment with specific focus in Basic Conditions, of which 2 years supervisory role within Human Resource environment OR Five (5) years appropriate experience within the Human Resource environment with specific focus in Basic Conditions. Computer literacy that would include a high level of proficiency in Microsoft products and PERSAL system. Working knowledge of Basic Conditions. Working knowledge of PERSAL system. Knowledge of Public Service Prescripts and Legislation. Knowledge of Human Resources Administration. Knowledge of Performance Management. Knowledge of Employee benefits. Knowledge of Labour Relations. Working knowledge of IOD system. Computer literacy. Organization and coordination skills. Customer relations. Problem solving. Communications. Accuracy, thoroughness, and ability to detect errors. Ability to prioritize and meet deadlines. Supervisory skills. Administration skills. Good writing skills. Technical PERSAL, IOD system. Customer Oriented. Ability to communicate at all levels. Take responsibility. Ability to build strong network relationships. Good interpersonal relations. Adhering to business ethics. Accountability.

Key Responsibilities

The incumbent will be responsible for a wide variety of tasks which includes but are not limited to the following: Monitor the administration of the Basic Conditions of Service Benefits: Supervise housing and state guarantees. Ensure correct payment of housing allowance. Ensure housing and stop order transactions are approved before the due date. Ensure the implementation is communicated. Check debt on service termination. Supervise and manage Injury on Duty. Ensure the correctness of IOD forms. Ensure IOD forms are correctly captured on PERSAL and correctly registered on IOD system. Ensure all the reports and accounts are captured on PERSAL. Supervision of 64 Probation - Ensure the correctness of the probation reports. Approve the quarterly reports and confirm the final reports. Ensure communication with the parties involved. Supervision of the administration of long service recognition - Ensure the processing of long service awards. Administration of salary packages of Middle and Senior Management Services - Ensure the implementation of SMS and MMS transactions on the system- new and maintenance, Implement motor finance for SMS. Ensure correct updating of personal details. Ensure the administration of garnishee and maintenance orders and work confirmation letters. Ensure correct Overtime calculations and authorizations are loaded on PERSAL. Provide constant assistance, guidance and advice to GPAA employees. Facilitate awareness of conditions of service. Approve and/or authorize PERSAL transactions. Monitor the administration of Leave and PILIR: Ensure recording of incoming leave forms and processing of leave. Ensure checking of leave and rectifying errors. Ensure correct recommendations on leave and implementation of leave amendments. Approve and authorize all leave transactions. Ensure reports are drawn quarterly and records are provided to sections and corrective actions are taken. Monitor and keep track of compliance from the sections and provide reports to management. Ensure that leave audits are finalized within timeframes. Ensure recording and allocation of Pilir applications. Ensure the Pilir process is finalized within the timeframes. Ensure quarterly and annual reports are done within due dates. Ensure Pilir head counts and accounts are submitted. Ensure recommendations from HRM are implemented and communicated. Ensure process of Ill health and medical assessment are implemented and finalized. Supervision of staff: Allocate work according to skills and competencies. Manage staff performance. Develop, train and coach staff. Maintain discipline. Provide Monthly statistics. Ensure that subordinates are informed about changes in work environment or management decisions. Maintain discipline.

How to Apply

Enquiries

Notes

One permanent position of Senior Administrative Officer is currently available at the Government Pensions Administration Agency (GPAA): HR Basic Conditions of Employment Unit.