Senior Administrative Officer: Training

Requirements

A relevant 3-year National Diploma / Degree in Human Resources or equivalent qualification within Human Resources Management, Human Resources Development or Industrial Psychology (with at least 360 credits, NQF 6). Minimum three (3) years appropriate experience in HR/ Training of which 2 years is in a supervisory role within the Human Resource / Training/ HRD environment OR Five (5) years appropriate experience within the Human Resource / Training/ HRD environment. Computer literacy that would include a high level of proficiency in Microsoft products and PERSAL system. Knowledge of Public Finance Management Act (PFMA). Knowledge of project management. Knowledge of legislation relating to training and development. Knowledge of Public Service Regulation (PSR). Knowledge of PFMA and National Treasury Regulations. Knowledge of DPSA directives and regulations. Analytical skills. Conflict resolution. Problem solving skills. Customer relations. Presentation skills. Ability to communicate at all levels. Ability to build strong network relationships. Team player. Emotional intelligence. Attention to detail.

Key Responsibilities

The incumbent will be responsible for a wide variety of tasks which includes but are not limited to the following: Development and Implementation of the Workplace Skills Plan (WSP) and the Annual Training Report (ATR): Conduct training needs analysis. Consolidate data to inform Workplace Skills Plan and Annual Training Report. Present the WSP/ATR to the relevant stakeholder groups. Develop a training schedule in line with the Workplace Skills Plan. Prioritize training delivery in line with GPAA strategy. Facilitate the assessment of training provided to ensure performance improvement. Analyse post training assessment reports. Develop and send a request for quotation to SCM. Ensure adherence to service level agreements by the external service providers. Present, negotiate and consult with stakeholders regarding training interventions. Administration of bursaries: Prepare an invitation for bursary intake as per bursary policy provisions. Assist with presentation to the Bursary Committee. Memo preparation to the stakeholders. Provide feedback to bursary applicants. Present the policy and the contract to the affected 51 employees before the study aid agreement can be entered into. Monitor the study progress of bursary holders. Provide advice to the stakeholders. Audit bursary files. Facilitate the process of bursary takeover. Quality assures submitted documents against the GPAA bursary requirements. Update bursary documents and facilitate for sign off. Implementation of Experiential Learning, Learnership, internship Recognition of Improve Qualifications and Recognition of Prior Learning (RPL) Projects etc.: Plan for the implementation of the projects. Liaise with relevant stakeholders. Implementation of the projects. Reporting to the relevant stakeholders. The facilitation of Induction and Re- orientation programme for the GPAA: Liaise with the Human Resources unit to identify the new entrants into GPAA. Update or create manuals for induction. Verify attendance of CIP and reorientation with newly appointed employees. Facilitate Compulsory Induction Programme (CIP) and reorientation to qualifying GPAA employees. Monitor the progress made on CIP online and reorientation attendance. Report to the stakeholders. Implementation of HRD Strategy: Implement the HRD Strategy. Develop implementation plans for the HRD Strategy. Prepare and present monthly, quarterly and yearly reports to the relevant stakeholders. Implement and monitor the HRD strategy. Implementation of Adult Education and Training (AET) program and other directives and resolutions: Coordinate the implementation of the AET program, resolutions and directives. Monitor the progress of learners through liaising with the service providers. Assist with the implementation and monitoring of resolutions and directives as determined. Coordinate and Conduct AET classes. Asses the learner’s readiness to write exams. Assist with researching topics for life skills program. Implement the mentorship and coaching projects in GPAA: Facilitate the implementation of coaching and mentoring programs. Support the line managers and recipients with regards to mentoring and coaching processes. Monitor the progress of the programmes and address challenges emanating from the implementation of the programmes. Supervision of staff: Allocate work according to skills and competencies. Manage staff performance. Develop, train and coach staff. Maintain discipline. Provide Monthly statistics. Ensure that subordinates are informed about changes in work environment or management decisions.

How to Apply

Enquiries

Notes

One permanent position of Senior Administrative Officer is currently available at the Government Pensions Administration Agency (GPAA): HRD Unit.