Senior Administrative Officer: Logistics & Disposals (Inventory)

Requirements

An undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/Logistics/Cost and Management Accounting/Financial Management/ Financial Accounting. A minimum of 2 years of experience in management of Assets. A valid driver’s license Competencies: Knowledge of the Public Service Regulatory Framework. Knowledge of the department Strategy, Knowledge of the SCM policy and procedures, In depth knowledge of the Public Finance Management Act, Treasury Regulations’ Financial Delegations and Risk Management. Skills: Communication, Computer Literacy, Analytic Presentation Report. Attributes: Team player, Able to work independently, Professional, Quality-driven, Ability to work under pressure.

Key Responsibilities

Coordinate the receipt, verification and processing of requisitions for goods and consumables from internal clients. Liaise with end users, suppliers, and procurement officials regarding delivery schedules and outstanding orders. Coordinate the receipt of goods and verify quantities and specifications against purchase orders and delivery notes. Capture received items on inventory and logistics management systems. Prepare and maintain Goods Received Notes, issues vouchers, and distribution records. Arrange and monitor the distribution of stock and consumables to user sections. Verify that all supporting documentation is complete, accurate and filed. Follow up on discrepancies, shortages, damaged goods and back orders. Maintain a register of requests, receipts and issued items. Coordinate the compilation of routine reports on stock movement and distribution activities. Facilitate administrative control over warehouse operations and storage facilities. Facilitate the storage of goods in an orderly, secure and accessible manner. Monitor stock levels and identify items requiring replenishment. Update bin cards, stock registers and electronic inventory records. Facilitate compliance with occupational health and safety requirements within storage areas. Coordinate the labelling and classification of stock items. Monitor the safekeeping of high-value and sensitive inventory items Report on warehouse-related risks, losses and irregularities to management. Facilitate compilation of monthly inventory status reports. Coordinate and participate in scheduled and ad-hoc stocktaking exercises. Reconcile physical stock counts with inventory records and investigate variances. Prepare stock adjustment documentation for approval. Maintain accurate inventory accounts and audit trails. Compile reports on obsolete, redundant and slow-moving stock. Facilitate compliance with asset and inventory management policies. Provide administrative support during internal and external audits. Facilitate maintenance of filing systems, databases and records related to logistics and inventory management. Draft correspondence, memoranda and submissions. Coordinate the preparation of monthly, quarterly and annual operational reports. Facilitate responses to internal and external enquiries regarding logistics and inventory matters. Coordinate meetings, prepare agendas and record minutes. Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department. Supervise subordinates and maintain discipline. Supervise training and development of subordinates according to agreed training interventions. Develop and update the service delivery and work plan for subordinates.

How to Apply

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