Senior Administrative Officer

Requirements

National Diploma (NQF6) in Public Management / Office management or relevant qualification in the relevant field. A minimum of 2 years’ experience in an office environment. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Knowledge of Administrative procedures, financial management and Personnel management. Knowledge of Public Service procedures and prescripts, Procurement policies and procedures as well Departmental procedures and prescripts. Knowledge of Logis, BAS and Financial procedures. Knowledge of Administration field: emails, Internet, Word Processing, Document management. Skills: Sound organising and planning skills in terms of own work, good communication skills (written & verbal), compiling spreadsheets and preparation of budget and compile reports. Computer proficiency e.g., Excel, Access, PowerPoint and Word. Ability to communicate with people at different levels, to gather and analyse information. Be able to work individually and in team, good interpersonal relations skills. Ability to work under extreme pressure. Ability to work with difficult people and to resolve conflict, sense of responsibility, and loyalty.

Key Responsibilities

Provide administrative and secretariat services for the Oceans Economy programme and its subprograms and projects. Schedule and convene stakeholder meetings, workshop and compile meeting reports and action plans Render chief user services. Provide procurement services for the acquisition of goods and services to the Chief Directorate Ocean Economy with adherence to procurement policies, supply chain, and financial instructions. Provide logistical support services to the Chief Directorate for convening meetings, workshops or events. Undertake travel arrangements for meetings and events, including domestic and international travel, and administer subsistence allowances, travel advances, and travel claims for officials. Provide financial support services including compiling budget spreadsheet monitoring, recording, reconciling and reporting on the budget expenditure of the Chief Directorate. Provide inventory support services including keeping record, life history and movement of the assets within the Chief Directorate.

How to Apply

Enquiries

Ms C Mangcu at (083) 652 5142; e-mail: cmangcu@dffe.gov.za