Senior Administration Officer: Property Management

Requirements

A relevant three (3) year National Diploma/ Degree at 360 credits Three (3) years’ relevant experience of which one 2 years should be supervisory experience. OR relevant five (5) years’ experience. Computer literacy that would include a good working knowledge of Microsoft Office products. Knowledge of Property Management. Knowledge of Administration and Management principles. Knowledge of Customer Relationship Management. Knowledge of Technical Building Maintenance Requirements Knowledge of Contractual obligation. Knowledge of Lease Agreements. Analytical skills. Strong leadership and managerial skills. Project management skills. Planning& organising skills. Decision making and problem-solving skills. Communication skills. Motivational skills. Ability to establish controls to monitor tasks. Customer oriented. Persuasiveness and flexibility. Customer service orientation. Ability to take responsibility. Ability to work under pressure. Ability to delegate. Integrity, reliability and honesty. Quality and results orientated.

Key Responsibilities

The incumbent will be responsible for a wide variety of tasks which includes but are not limited to the following: Manage the administration of leasing of properties for GPAA: Prepare lease documents. Initiate and manage leases for GPAA office accommodation. Liaise with landlords of the various buildings on operational matters and communicate the information to building users where required. Implement Lease Management Systems in line with GPAA guidelines and National Treasury regulations to ensure orderly, efficient workflow. Facilitate the legal vetting of leases. Review the leases for renewal and 59 cancellation. Verify rental invoices against lease amounts before payments. Facilitate the Administration and planning of GPAA Accommodation: Ensure office accommodation plans are aligned with strategic objectives of the GPAA, Coordinate the investigation of availability and suitability of options for new acquisitions. Determine the capacity of all existing accommodation facilities and make recommendations, Coordinate the applications for new office accommodation and submit to landlords. Assist in viewing and evaluating identified offices to ensure compatibility with the office space with GPAA requirements. Assist in monitoring renovations of newly acquired offices to ensure layout fits GPAA requirements and work is completed within set timelines. Provide administrative support with facility usage, operations and equipment maintenance in all offices. Ensure adequate operation of both hard and soft services contracts within Facilities unit: Prepare specifications for various services within Facilities Management. Monitor adherence to service levels agreed between GPAA and various contractors. Check and sign off on delivery of various goods and services ordered by the FM unit. Validate payment claims and submit for payment. Liaise with internal and external stakeholders. Ensure compliance with Occupational Health & Safety and other legislative provisions: Ensure that all office accommodation spaces adhere to the legislative provisions. Participate in Health and Safety Exercises conducted by the GPAA, like evacuation drills. Provide administrative support to the unit: Perform office administration. Organize office logistical matters. File office correspondence documents and reports. Draft and type standard correspondence and documents. Complete of forms and documents in the office. Order stationery and equipment for the section.

How to Apply

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