Senior Administration Clerk

Requirements

The applicants must be in possession of a Senior Certificate or equivalent qualification; Knowledge of E-Submission; Knowledge of Director-General (DG) Memos; Good understanding of Parliamentary Questions; Ability to work in a team; Verbal and writing communication skills; Report writing; Problem solving skills; Computer Literacy (MS Word, Excel, Outlook, Power point 15 presentation); Ability to interact with stakeholders at all levels; Basic Presentation skills; Driver's license.

Key Responsibilities

The successful candidate will be responsible for rendering general clerical support services within the Office of the Director-General; Receiving, recording, and distributing incoming and outgoing correspondence; Receiving visitors and providing basic administrative assistance; Coordinating enquiries to the Office of Director-General from internal and external stakeholders; Maintaining proper filing systems and ensuring safekeeping of documents; Maintaining office supplies and ensuring stationery availability; Capturing data and updating administrative records and databases; Providing registry and document tracking support.; Providing technical support for Smartgov; Providing support during interviews, workshops and departmental events; Assisting with the preparation, photocopying, scanning, and distribution of documents; Assisting with Parliamentary enquiries; Assisting with travel and accommodation arrangements where required; Assisting on DG’s projects, including Basic Education Sector Lekgotla, DG engagements with provinces; Arranging meetings, venues, and logistical requirements when required; Handling telephone enquiries and direct calls appropriately; Supporting the coordination of submissions, reports, and compliance documents; Ensuring accurate record keeping and adherence to administrative procedures; Performing other administrative duties delegated by supervisors or management; Performing general office support to the PA of the Director- General.

How to Apply

Enquiries

Ms N Kumalo Tel No: (012) 357 3398/ Ms N Monyela (012) 357 3294/ Mr M Segowa (012) 357 4291.

Notes

All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.