Senior Administration Clerk: Contract Administration

Requirements

NQF 4 (Grade 12). Knowledge of PASTEL and BAS systems. Computer Knowledge and be able to use Microsoft Word, Excel and PowerPoint. Driver’s License.

Key Responsibilities

Render general clerical support. Monitor and reconcile debtors register and PASTEL to ensure correct monthly rental invoicing. Capturing monthly rental invoices on the system in line with the signed lease agreements. Request BAS report on a weekly basis to confirm payments received. Allocation of Cash Receipts on Pastel system as reflected on BAS report. Compiling debtor’s reconciliations between Pastel and BAS based on payments received. Follow up on outstanding debt in terms of the approved Debtors Management and Write Off of Debt Policy. Liaising with the relevant salary sections to ensure that all PERSAL deductions are correctly implemented in line with signed stop orders.

How to Apply

Enquiries

Notes

All applicants must login/ register to apply for positions. The applicant’s profile on the e-Recruitment is equivalent to the newly approved Z83, and it is the responsibility of applicant to ensure the profiles are fully completed or their applications will not be considered, as per the DPSA Practice Note. Applicants 207 should upload their Curriculum Vitae (CV) on the e-Recruitment system. (Please ensure is in PDF format & maximum size 3MB). The Curriculum Vitae should be specific regarding previous positions occupied and the start date and the end date of the position(s) should be indicated. Accompanying relevant documentation required to be uploaded on the system such as copies of all qualifications including National Senior Certificate/ Matric Certificate, Drivers Licence, ID, etc., such documents need not be certified at point of application, however, certification will be required prior to attending the interview. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on, or before the day of the interview following an invitation from the Department to attend the interview, and such qualification(s) and other related documents should be in line with the requirements of the advertisement. Successful completion of the Senior Management Pre- Entry Programme (Nyukela) is required for being considered for the SMS post prior to appointment. Enrolment for this course should be made on the NSG website at https://www.thensg.gov.za/training course/smspre-entry-programme. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other will be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Applications received after the closing date and those that do not comply with these instructions will not be considered. The onus is on the applicants to ensure that their applications are submitted online timeously. Candidates who possess foreign qualifications and/or short courses certificates must take it upon themselves to have their qualifications evaluated by the South African Qualifications Authority (SAQA). The highest relevant qualification should be captured/listed as the first qualifications on e-recruitment profile. Applications are respectfully informed that if no notification of appointment i.e., received within four months of the closing date, they must accept that their applications. Communication will be limited to the shortlisted candidates only. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, financial asset check, qualification verification and reference checks). Applications must declare any pending criminal, disciplinary or any other allegations or investigations and/or record. The department reserves the right not to make appointments on the advertised post(s). Free Department of Social Development is compliant with the requirements of POPIA. The Department of Social Development is an equal opportunity affirmative action employer. The employment decision shall be informed by the Employment Equity Plan of the Department. It is the departments to promote equity (race, gender, and disability) through the filling of this post(s) with a candidate whose transfer/- promotion/ appointment will promote representativity in line with numerical targets as contained in our Employment Equity Plan. OTHER POST