Secretary (X4 Posts) Salary : R237 453. Per Annum (Level 5) Centre : Saps Kwadukuza:

Requirements

Applicants must display competency in the core functions of the post. Be proficient in at least English and one other official language. Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview. Be in possession of Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification (NQF level 4 as recognized by SAQA). Relevant courses in the field of the post will serve as an added advantage. Knowledge, Skills General computer literacy skills (MS Word, MS Excel, MS Office, MS And Competencies PowerPoint and MS Outlook). Demonstrate competency in acting Independently, Professionally, Accountable and with Credibility. Good verbal and written communication skills. Sound planning, organizing, administrative and problem- solving skills. Strong interpersonal skills. Customer focus and responsiveness. Be willing to work under pressure and extended hours.

Key Responsibilities

To provide secretarial support functions in the relevant office. Type reports, letters, memoranda and monitor flow of documents to and from the relevant office. Manage the diary of the Head of the office for internal and external engagements. Co- ordinate travel arrangements, including accommodation and subsistence allowances as well as claims. Maintain an updated filing system in the relevant office. Distribute correspondence and circulars to the relevant stakeholders and keep a register of all incoming and outgoing post up to date. Handle routine correspondence, send and receive e-mails and faxes immediately. Answer and make telephone calls on behalf of the Head of the office and take messages professionally. Provide support during meetings and workshops involving the relevant office. Handle confidential documents. Be able to operate standard equipment (fax, photocopy machine, telephone, computers, etc.). Host and serving of refreshments to visitors during meetings. Manage the inventory of the relevant office. Be willing to work extended hours.

How to Apply

Enquiries