Secretary [X3 Posts] Salary : R237 453 Per Annum, (Plus Service Benefits) Centre : Provincial Office (Mbombela Square):

Requirements

National Senior Certificate/Grade 12 certificate (NQF level 4). National Diploma in Office Management/Administration/Secretariat (NQF level 6) as recognised by SAQA. Skills needed: Computer literacy. Good verbal and written communication skills. Typing skills. Creative and innovative thinking abilities. Excellent interpersonal skills. High level of reliability. Ability to act with tack and discretion. Preparedness to work long hours and under pressure.

Key Responsibilities

Provide secretarial functions to the manager through organising the manager’s affairs by maintaining and organising the diary, arrange meetings, confirm appointments and remind the senior manager of engagements. Prepare the senior manager’s in-basket in respect of incoming communications, e-mails, telephone messages, photocopying, etc. Draft routine correspondence and reports for the senior manager. Receive telephone calls and refer the calls to the correct role players. Consolidate reports on request. Maintain a filing system for the office and Directorate. Serve as a Chief user for the office for procurement purposes. Provide clerical support service to the senior manager. Process travel and subsistence claims for the senior manager. Maintain office expenditure for the office. Maintain inventory register of all assets within the office. Keep a database of important contact numbers. Keep abreast with relevant Public Service and Departmental prescript/policies and other documents to ensure that the application thereof is understood properly.

How to Apply

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