Secretary Division Supply Chain Management Salary : R237 453 Per Annum (Level 05) Centre : Supply Chain Performance Management & Services: Mechanical Support And Administration Services: Persequor Park, Lynnwood, Pretoria

Requirements

Applicants must display competency in the core functions of the post. Be proficient in at least English and one other official language. Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview. Be in possession of Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification (NQF level 4 as recognized by SAQA). Relevant courses in the field of the post will serve as an added advantage. Knowledge, skills and competencies: General computer literacy skills (MS Word, MS Excel, MS Office, MS PowerPoint and Outlook). Demonstrate competency in acting Independently, Professionally, Accountable and with Credibility. Good verbal and written communication skills. Sound planning, organizing, administrative and problem-solving skills. Strong interpersonal skills. Customer focus and responsiveness. Be willing to work under pressure and extended hours.

Key Responsibilities

Type reports, letters, minutes, agendas, memoranda and handle confidential documents. Monitor the workflow of documents to and from the office of the Senior Manager by keeping a register. Manage the diary of the Senior Manager for internal and external engagements. Co-ordinate travel arrangements, including accommodation and subsistence allowances. Maintain good record keeping filing and bring forward system. Distribute correspondence and circulars to the relevant stakeholders. Handle routine correspondence, send and receive e-mails and faxes immediately. Answer and make telephone calls on behalf of the Senior Manager and take messages professionally. Receive and host visitors in the office. Assist in serving refreshments to visitors during meetings. Assist in arranging and booking of venues for the meetings in accordance with the number of people expected to attend. Provide support during meetings and workshops involving the office of the Senior Manager. Operating standard equipment (photocopy machine, telephone and computers).

How to Apply

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