Registry Clerk Supervisor

Requirements

Applicants must display competency in the core functions of the post. Be proficient in at least English and one other official language. Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview. Be in possession of Grade 12/ Senior Certificate/ NCV Level 4 or equivalent qualification (NQF Level 4 as recognized by SAQA). At least four (4) years’ experience in the field of the post. An applicable three (3) year Diploma / Degree (NQF level 6 or higher as recognized by SAQA) as well as relevant training courses in the field of the post will serve as an added advantage. A valid driver’s license for at least a light motor vehicle will serve as an added. Knowledge, Skills and Competencies: Knowledge of relevant prescripts applicable to the Public Service. Good verbal and written communication skills. General Computer literacy (MS Word, MS Excel, MS Office, MS Power Point, MS Outlook). Demonstrate competency in acting independently, Professionally, Accountable and with Credibility. Good verbal and written communication skills. Strong interpersonal skills. Report writing. Presentation Skills, Problem Solving, Sound Planning, Organising and Administration skills, Strong Analytical Skills and Facilitation Skills. Be willing to work under pressure and extended hours.

Key Responsibilities

Maintain an efficient filing system by ensuring the systematic classification, storage, retrieval and safeguarding of documents in accordance with the approved records management policies. Ensure that performance-related submissions and 114 supporting evidence are accurately filed and easily accessible. Implement a reminder system to track reporting deadlines and submissions. Maintain an effective overall record management system for performance information-related correspondence. Manage incoming and outgoing correspondence. Coordinate the distribution of reporting templates, guidelines, reporting schedules and related documentation. Maintain records of reporting compliance. Compile administrative- related statistics relating to reporting compliance and submission trends. Coordinate logistical arrangements for meetings, preparation sessions and other related engagements. Prepare meeting agendas, attendance registers and minute- taking documentation. Draft routine correspondence. Perform general administrative duties to support the effective functioning of the Organisational Performance Monitoring Subsection. Coordinate the distribution of Annual Report copies to internal and external stakeholders. Develop and maintain a performance information-related database. Provide coordination support for personnel-related administrative matters.

How to Apply

Enquiries