Project Manager

Requirements

A relevant three-year tertiary qualification (Degree/ National Diploma or equivalent 3-year qualification (at least 360 credits/NQF 6) Project Management / Business Process Management / Information Technology / Operational Management / Bachelor Science and Technology Innovation with relevant Project Management certificate coupled with 3-4 years’ experience in Project Management in fields such as but not limited to Business Process Management / Operational Efficiency and Effectiveness / IT Infrastructure Management / System Development and System Testing experience, including 3 years in projects supervision or middle management. Computer literacy that would include a good working knowledge of Microsoft Office products.

Key Responsibilities

The incumbent will be responsible for a wide variety of tasks which includes but are not limited to the following: Manage, monitor, evaluate project performance Proactively track project performance, checking delivery of milestones, deliverables, timelines, and project activities. Conduct quality assurance assessment on all key project deliverables. Prepare the project progress report for presentation to the Project Steering Committee and the Project Team Meeting. Prepare and manage the project issue log tracking register. Assess whether the objectives and benefits aligned with the approved business case. Manage the project scope change (budget, timeline, and plan) alteration against the PMO framework. Manage review of the system test grid and system quality assurance and user acceptance testing. Proactive management and tracking of system development work. Ensure project deliverable creation, review, approval, and distribution. Resolve complex issues and conflicts; escalate appropriately as required. Monitor project risk and implementation of mitigation strategies. Capture lessons learnt, including success and failure to improve future projects. Prepare the ICT Steering Committee report and present whenever required. Create the project performance metric with evidence-based performance. Create and retain project records register in accordance with the National Archives and Records services of South Africa. Manage implementation of the change management plan aiding adoption of new initiatives introduced in the GPAA environment. Provide the Project Sponsor and Owner with status report and issues prior to the project team or steering committee meetings. Critical capability to reprioritise project deliverables via agile or iterative project implementation or system development. Coordination of activities with the release management as well as the ICT change management committee. Prepare the project closeout report for project sponsor and owner review and approval. Prepare and formalise the project handover documentation to the respective business unit. Prepare and obtain approval to handover the GPAA system to the ICT Application team for support and maintenance. Conduct and develop the benefits realisation as per the prescribed template, comparing the project value and objective realisation. Participate in the GPAA project audits performed by Internal Audit and/ or Auditor General. Oversee project conceptualisation and 40 approval process: Provide advisory role to business during the business case development, informing alignment to the GPAA project evaluation criteria. Review and validate the merit of the business case against the GPAA strategy, customer and operational excellence and return on investment measures. Prepare and present the business case recommendation pack to the GPAA Project Board. Communicate the Project Board decisions to the Business Owner. Prepare the project governance committee or structures appointment letters for approval and issuing. Manage Project Kick-Off and Project Planning: Develop the stakeholder matrix project, outlining responsible, accountable, consulted and informed matrix view. Prepare and present the project scope definition outlining project milestones, deliverables, timelines, budgetary requirements and personnel resources. Prepare a Gantt chart, Microsoft planner of agile sprint for progress tracking. Define the project risk, risk mitigation and contingency plan in accordance with the GPAA enterprise risk management framework and governance. Define the project change management and communication plan in consultation and engagement with the change management and communication business units. Define the training management plan. Oversee the business requirement specification and solution design process. Oversee the system test grid development and dissemination process. Prepare and obtain approval of the project charter. Compile reports and action project findings: Review Closed out project reports and prepare review notes. Record outstanding project issues in a closed-out report. Ensure that outstanding project issues are resolved after closing out. Conduct quality assurance reviews across project teams to ensure that all work conducted is up to established project management standards. Formulate compliance reports recommendations to management to raise awareness of project risks and breakdowns in the internal control environment. Compile accurate, concise reports as requested meeting agreed deadlines. Provide governance oversight of project management, ensuring it is within expressed risk tolerances aligned to strategic, business, and financial objectives. Track all project activities against the plan, providing regular and accurate reports to stakeholders as appropriate and managing stakeholder expectations. Stakeholder management and communication: Central access point to key project documents, presentations, and assessments. Develops and implements plans for use of collaborative team communication solutions. Serves as a central point of contact between GPAA and various internal and external stakeholders. Represent the GPAA within various PMO forums and participate in reviews and presentations to management. Collaborate directly with key stakeholders to Analyse requests and constructively provide feedback that meets requirements while leveraging core competencies. Understand the technical aspects of corporate stakeholder relations and best practices. Report and identify areas that need guidance to resolve moderately simple stakeholder relations issues. Function as the first point of contact, for all stakeholder relations enquiries. Build and maintain key relationships with stakeholders, to ensure establishment of a culture of engagement while creating and adding value. Networking across the different government departments with key stakeholders to stay abreast of latest stakeholder trends. Strategic Management and Policy: Provide input to management of the section. Compile comprehensive operational plans, quarterly and annual reports. Keep abreast of changes in relevant guidelines and other legislation, to make recommendations about where policies and procedures need to be amended. Manage all resources of the unit: Set, agree, and monitor performance of direct reports, check that it is aligned with planned targets. Allocate work according to the individual workload, expertise, and developmental needs of the individual. Identify development and succession planning requirements. Ensure employment equity compliance. Monitor that outputs achieve business requirements. Facilitate staff productivity and efficiency, minimizing absenteeism and turnover figures. Motivate staff through the implementation of various reward mechanisms. Facilitate departmental communication through appropriate structures and systems. Manage the budget of the unit and monitor expenditure patterns as per the prescripts.

How to Apply

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