Programme Coordinator

Requirements

A Grade 12 is required, coupled with a minimum National Diploma (NQF level 6) or any relevant B. Degree (NQF level 7) in Human Resources Management/ Business Management/ Project Management/Public Administration. A minimum of 2 years’ experience obtained in a Human Resources/ 124 Administrative environment. Knowledge of the legislative framework on administration management within government. Knowledge and exposure to the coordination of budget processes. Knowledge of the analysis and interpretation of internal policies and the correct application thereof.

Key Responsibilities

Integrated Business Support: Co-ordinate and perform quality assurance on processes of all incoming and outgoing memoranda for service enhancement and standardization. Develop and maintain a filing system for record and audit purposes within the Chief Directorate. Monitor the effectiveness of service delivery within the Chief Directorate and propose improvements where necessary. Administer leave centrally within the business environment and updates the leave register for verification. Assist with the monitoring of all procurement and administrative initiatives and verify alignment of claims and invoices. Provide input to memoranda and record receipt thereof on the electronic filing system for record purposes, editing, etc, if and when required. Organise and document travel itineraries, including confirmation of all relevant bookings both nationally and/or internationally. Business Support: Acknowledge and confirm meetings and invitations to workshops on behalf of the SMS members of the Chief Directorate. Provide inputs to the compilation of agendas, initiating the taking of minutes for the Chief Directorate, and follow up on outstanding commitments from stakeholders; and administer all duties with utmost discretion in the execution of confidential matters and converse with clients in utmost diplomacy. Stakeholder Relations and Engagement: Engage internal clients on the coordination and enhancement of the integration of dual processes for execution within the unit. Attend to clients’ needs, address concerns and complaints timeously, to improve relations with stakeholders, and obtain their trust; and Analyse quotations for the attainment of the most effective and efficient procurement of goods and services and advise accordingly. Budget Co-ordination: Assist and prepare relevant documentation on the consolidated budgetary inputs in compliance with the MTEF requirements and cycle. Monitor expenditure against commitments and sensitise on possible overspending. Coordinate and process mobile data claims every month. Initiate the movement of funds between items after consultation with relevant stakeholders and compile relevant papers for execution.

How to Apply

Enquiries