Programme Coordinator: Office Of The Director-General

Requirements

A Grade 12 is required coupled with a minimum National Diploma (equivalent to NQF Level 6) or Bachelor’s. degree (equivalent to NQF level 7) in Public Administration or Business Management or Project Management or Public Management. A minimum 2 years’ experience obtained in administrative environment. Knowledge of the broader legislative framework on applied management and administration processes within government. Knowledge and exposure of budget coordination processes. Knowledge of the analysis and interpretation of internal policies for the correct application thereof. 93

Key Responsibilities

Some key Outputs include: Integrated Business Support: Co-ordinate and perform quality assurance on processes pertaining to all in-coming and out- going memoranda for service enhancement and standardisation, handle confidential documents / issues with utmost discretion. Develop and maintain a filing system for record and audit purposes within the Office of the Chief Director. Monitor the effectiveness of service delivery within the Office of the Chief Director and propose improvement where necessary. Administer leave centrally within the business environment and update the leave register for verification, manage and file all Supply Chain records, financial records; asset management, cell phone and telephone accounts and all records, electronically and where required hard copies. Assist with the monitoring of all procurement and administrative initiatives and verify alignment of claims and invoices. Provide input to memoranda and record receipt thereof on the electronic filing system for record purposes, editing, etc, if and when required. Co-ordinate fast and efficient management of all correspondence, meeting of deadlines for documents, and follow up. Business Support: Acknowledge and confirm meetings, invitations to workshops on behalf of the Office of the Chief Director. Provide inputs to the compilation of agendas, initiating the taking minutes for the Office of the Chief Director, and follow-up on outstanding commitments from stakeholders. Administer all duties with utmost discretion in the execution of confidential matters and converse with clients in utmost diplomacy. Stakeholder Relations and Engagement: Engage internal clients on the coordination and enhancement of the integration of dual processes for execution within the unit. Attend to clients’ needs, address concerns and complains timeously, to improvement relations with stakeholders, and obtain their trust. Analyse quotations for the attainment of the most effective and efficient procurement of goods and services and advise accordingly. Budget Co-ordination: Assist and prepare relevant documentation pertaining to the consolidated budgetary inputs in compliance with the MTEF requirements and cycle. Monitor expenditure against commitments and sensitise on possible overspending. Initiate the movement of funds between items after consultation with relevant stakeholders and compile relevant papers for execution.

How to Apply

Enquiries

ONLY (No applications): Recruitment.Enquries@treasury.gov.za