Personal Assistant (X2 Posts) Salary : R338 106 Per Annum, Plus 13th Cheque, Housing Allowance, Medical Aid (Optional, Employee Must Meet The Prescribed Requirements. Centre : Corporat Officer: Chief Financial Officer

Requirements

Senior Certificate plus, Secretarial Diploma/Office Management qualification at NQF level 6 as recognized by SAQA. A minimum of 3 years’ experience in rendering a secretarial support service to senior management. Knowledge and Skills: Good telephone etiquette. Computer literacy. Sound organisational skills. Good people management and interpersonal skills. High level of reliability. Ability to act with tact and discretion. Good grooming and presentation. Self-management and motivation.

Key Responsibilities

Receives telephone calls in an environment where, in addition to the calls for the Executive Manager, discretion is required to decide to whom the call should be forwarded. In the process the job incumbent should finalise some enquiries. Performs advanced typing work. Operates and ensures that office equipment, e.g.: fax machines and photocopiers are in good working order. Records the engagements of the Manager. Utilises discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter. Coordinates with and sensitizes/advices the manager regarding engagements. Compiles realistic schedules of appointments. Ensures the effective flow of information and documents to and from the office of the Manager. Ensures the safekeeping of all documentation in the office of the Manager in line with relevant legislation and policies. Obtains inputs, collates and compiles reports. Progress, Monthly and Management reports Scrutinizes routine submissions/reports and make notes and/or recommendations for the Manager. Responds to enquiries received from internal and external stakeholders. Draft documents as required. Does filling of documents for the manager and the section where required. Ensures that travel arrangements are well coordinated. Scrutinizes documents to determine actions/information/other documents required for meetings. Collects and compiles all necessary documents for the Manager to inform him/her on the contents. Records minutes/decisions and communicates to relevant role-players, follow-up on progress made. Prepares briefing notes for the Manager as required. Coordinates logistical arrangements for meetings when required. Collects and coordinates all the documents that relate to the manager’s budget. Checks and correlates BAS reports to ensure that expenditure is allocate correctly. Compares the MTEF allocation with the requested budget and informs the Manager of changes. Remains up to date with regard to the prescripts / policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Manager. Remains abreast with the procedures and processes that apply in the office of the Manager.

How to Apply

Enquiries

Mr. TM Moremi Tel No: (051) 408 1000 Mr.C Eleftheriou Tel No: (051) 408 1000