Office Manager

Requirements

An undergraduate qualification in Administration Management, Office Management and Technology or Business Management at NQF level 6 as recognized by SAQA. A minimum of 3 years’ experience at the Assistant Director / Junior Management level in an office management / administration environment is required. Knowledge of Office Administration and Support. Knowledge of the Departmental Legislation and Prescripts. Knowledge of the Public Service Regulatory Framework. Knowledge of document management. Knowledge of Human Resource Regulatory Framework. A valid drivers’ license is an added advantage. Willingness to travel and work extended hours. Ability 83 to communicate with all levels of management. Required skills and competencies: Capability and leadership. Capability and leadership. Accountability. People management and empowerment. Expenditure Management. Business Continuity. Document management. Presentation Skills. Report writing skills. Organising skills. Communication skills (written and verbal). Client orientation and customer focus. Office management and administration. Minute taking. Telephone etiquette. Computer literacy skill. Patriotic, Honesty, Integrity and Accountability.

Key Responsibilities

The successful candidate will be responsible for, amongst others, the following specific tasks: Manage all documents and filling systems in the office of the Deputy Director- General. Deliver reports and presentations regarding finances and work related aspects. Manage and consolidate the branch’s strategic planning documents and reporting (quarterly reports and operational plans). Brief the DDG: HR with regards to engagement and provide relevant documentation. Study correspondence, submissions, reports and highlight key aspects. Scrutinize submissions/ reports and make notes and/ or recommendations. Execute research, analyses of information and compile complex documents. Ensure that submissions are recorded, actioned and proof read on daily basis. Obtain inputs from Chief Directors, collate and compile reports e.g. Progress reports, Monthly reports, Quarterly reports and; Annual reports on performance management, budget planning and strategic planning. Establish and maintain effective document management system. Monitor and maintain the budget in the office of the Deputy Director- General. Coordinate and provide advice to the Deputy Director- General on strategic issues. Manage all administrative matters in the office of the Deputy Director- General. Ensure effective and efficient management of human, physical and financial resources within the Unit. Coach and guide staff on best practices and compliance with regulatory requirements.

How to Apply

Enquiries