Judge’S Secretaries

Requirements

Applicants should be in possession of Grade 12 Certificate. A minimum of 20 modules completed towards an LLB, BA/BCOM Law degree. A minimum of one (01) year secretarial experience, a valid drivers’ license will serve as an added advantage. To pass typing test. All shortlisted candidates shall undertake a pre- entry practical exercise as part of the assessment method to determine the candidate's suitability based on the post's technical and generic requirements. Knowledge and skills: Knowledge on the Constitution of South Africa, knowledge of relevant legislatives, regulations. Knowledge of case lines, knowledge of court online, knowledge of secretariat prescripts, responsibilities, systems and procedures, knowledge of Electronic Information Resource and online retrieval, Batho Pele Principles, communication skills (verbal and written), planning and organisational skills, exceptional Interpersonal skills, customer service skills, excellent typing skills including Dictaphone typing, time, management skills, proficiency in Microsoft Office Programs, research capabilities, problem solving, good Judgment and decision-Making skills, assertive. Meticulous, ability to work under pressure, time-bound, flexible, creativity, analytically, professionalism and attention to detail.

Key Responsibilities

Render secretarial support to the Judiciary, diarise the appointments and meetings of the Judge. Type and file the judgments, ensure the Judgments are handed down (delivered), signed draft orders granted in court or virtually are sent to the Typist for scanning, upload unto Case-lines/Court-Online and the Library, ensure that all visitors are received, screened and their queries are attended to, record all incoming and outgoing documents, order and collect stationery for the Judge, provide support functions to Civil, Criminal and review matters/courts and case allocations in chambers, collect the files before the commencement of a Criminal matter from the Registrar’s office at the Criminal section, keep update the register of reviews and sign on receipt to return the 114 reviews to the Clerk, ensure that the register/template of the reserved judgement is updated and notify the Statistics Officer and the office of the Judge President when judgment has been handed down, ensure that the transcribed judgements from transcribers reach the Judges for approval and signature, prepare court rolls for Opposed Motion and Urgent Court and distribute to stakeholders, provide support functions to Civil / Criminal courts: Administer the correct Oath ID or declaration in court, when required, ensure that the bench book of the Judge is prepared and files are taken by Ushers to Court before the commencement of the proceedings, ensure that all stakeholders involved are present in court before commencement of proceedings, ensure that all cases are called on record as per the court roll by means of calling the case number and the parties’ names, before a Judge can allow parties to start with their matters, provide general administrative support to the Judiciary, ensure that all the travel, accommodation arrangements are in order and, ensure that the Judge’s logbook is submitted on or before the 5th of every month to the Transport Officer, ensure that the car is booked for either maintenance and service, receive the pre-authorisation for the Judge’s vehicle, remind Judge of the invoices so that the submission of the S&T claims can be processed, ensure the submissions of Cell phone and 3G data claims for process purposes and ensure that all updates on the loose leafs in the Judges library are attended to.

How to Apply

Enquiries

Notes

The Organisation will give preference to candidates in line with the Employment Equity goals.