Director: Office Of The Head Of Department

Requirements

NQF level 7 Qualification in Public Administration /Business Administration / Commerce or BA degree. Master’s degree/M. Com or postgraduate qualification in Public Administration, Business Administration, Commerce, Governance, Risk Management, or a related field will be an added advantage. 5 years of experience at middle/senior managerial level. Knowledge of generic competencies required: Knowledge of the GPG and South African political environment. Knowledge of departmental policies. Knowledge of DPSA regulations and Ministerial Handbook. Compliance with PFMA. Knowledge of technical competencies required: Professional Integrity. People management. Excellent verbal, written and presentation communication. Ability to handle secret and classified documents. Conflict Management (Conflict and Problem solving). Knowledge of managerial competencies required: Strategic Agility. Drive for Results. Strategic Planning & Analysis expertise. Diversity management. Skills required: Communications skill. Computer literacy. Interpersonal skills. Presentation skills. Report writing. Leadership. Strategic. Planning. Organisation. Attributes required: Be able to work under pressure. Inspire to be Quality Oriented. Should be decisive. Additional competencies and skills include strategic risk management, governance assurance, compliance oversight, executive decision-support, enterprise risk management, digital transformation programme support, audit query coordination, stakeholder engagement, policy alignment, project governance, executive reporting, and the preparation and quality assurance of EXCO, SMT and HOD submissions. Nyukela Pre-entry certificate must be submitted prior to appointment.

Key Responsibilities

Provide Strategic Coordination and Executive Support: Lead alignment of departmental programmes to HOD priorities. Coordinate strategic inputs across all branches. Provide high-level advisory support to HOD. Provide Governance and Decision Support: Oversee implementation of executive decisions. Ensure quality assurance of submissions to HOD. Monitor implementation of resolutions from executive structures. Maintain effective and efficient stakeholder relations and office management: Build communication approach in dealing with stakeholder requests, enquiries, and liaison matters. Set up and maintain systems in the office that will ensure efficiency in the office for stakeholder management. Disseminate documents in preparation for upcoming meetings to relevant stakeholders addressing the agenda to be discussed. Arrange accessibility for key stakeholders to the office. Coordinate and manage the Heads of branches’ engagement and interactions within the office to ensure alignment with organisational priorities. Ensure that internal and External Stakeholders are informed about Senior Management meetings with HOD. Provide quality assurance and advice: Provide strategic advice to the HOD and Senior Management on governance, compliance, and policy alignment. Facilitate information session on policies, procedures, and best practices within the office. Provide advice to Departmental Senior Management and HOD. Manage Resources within the HOD’s Office: Manage staff performance and developmental needs. Manage and monitor the office budget in terms of the office regarding possible over and under spending. Engage staff in the office to determine the budget needs. Participate in performance assessment review committee. Develop operational plan for the unit. Provide Governance, Secretariat, and Institutional Oversight: Provide strategic oversight of governance structures supporting HOD and the MEC. Ensure effective functioning of decision-making processes. Oversee integrity, quality, and compliance of submissions. Ensure proper recording, tracking and implementation of executive decisions. Serve as custodian of governance processes ensuring transparency, accountability, and ethical leadership. Provide assurance to the HOD on governance effectiveness. Additional duties include supporting the HOD Office through strategic risk and governance advisory services; coordinating and tracking executive submissions, resolutions and action items; assisting with audit, compliance and assurance responses; supporting the alignment of departmental priorities with the APP 183 and operational plans; facilitating cross-branch collaboration on strategic projects, PPP initiatives and ICT commercialisation matters; preparing briefing notes, executive summaries, decision-support documents for the HOD, SMT, EXCO and oversight structures; monitoring governance risks, implementation gaps and control weaknesses; and supporting stakeholder engagement with internal branches, provincial departments, public entities and external partners.

How to Apply

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