Deputy Director: Records Management

Requirements

An appropriate B Degree (NQF 7) or Three (3) year Diploma (NQF 6) in Archives/Records Management/ Library and information Science or equivalent qualification. A minimum of three (3) years’ experience in an Assistant Director level. Five (5) years’ experience in the field of Electronics Records Management. Strong knowledge of the National Archives Act and Records 58 Management standards. Knowledge and understanding of legislative framework. Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility. Excellent interpersonal communication skills (verbal and written). Excellent report-written skills and the ability to write high- level reports to management. Good knowledge of government legislature framework prescripts, policies and practices Advance computer literacy skills in Microsoft office application, such as MS Word, Excel and PowerPoint. Ability to work independently and well under pressure. Willing to travel. Ability to work well in a team. Problem solving skills. Good interpersonal and customer relations skills.

Key Responsibilities

Advise, develop and implement the Departmental Records policy and procedures. Ensure that records are well managed and controlled in line with the requirements of the National Archives and Records Management policies. Report all additions and amendments on the File Plan to the National Archives. Liaise with the National Archives to get the File Plan approved. Provide administrative support on the handling of NPA records. Standardize records management sources throughout the organization. Manage records and storage components to determine retention periods of records. Develop, implement and maintain the overall records management service. Manage the provision of information sessions throughout the NPA on the correct use of registries in terms of the National Archives Act. Conduct physical periodical inspections and spot checks to ensure compliance. Manage the special auditing, quality assurance processes and requests. Manage human and other resources with the sub-directorate. Monitor staff performance, training and development. Identify and advise on effective Electronic Document and Records Management Systems (EDRMS) in support of the information management strategy. Compile monthly reports on regional performance.

How to Apply

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