Deputy Director: Office Services

Requirements

Grade 12/ Matric and a qualification at NQF level 06 level in Public Administration/ Management/ Office Management and Technology as recognized by SAQA. 5 years’ experience office services administration environment with a minimum of three (3) years at Junior management level. A Valid driver’s license with the exception of applicants with disabilities. 238 Knowledge & Skills: Knowledge of relevant Public Service Acts, regulations and frameworks. Knowledge and understanding of policy analysis, development and interpretation. Strategic capability and leadership. Problem solving and analysis. Decision making. Team leadership. Creativity. Financial management. Customer focus and responsiveness. Communication. Computer skills. People management. Planning and organising. Conflict management.

Key Responsibilities

Manage the provision of office goods and services: Develop policies, strategy and processes relating to the provision of goods. Facilitate budgeting for departmental office goods and services. Develop norms and standards for provision of goods. Conduct needs assessment in respect of required number, type of office and domestic furniture. Provide specifications for goods to be procured. Oversee the receiving of goods from the service provider. Manage the distribution of goods according to the set norm. Determine and facilitate maintenance and repair of broken office and domestic furniture. Recommend and facilitate disposal of redundant or irreparable furniture. Conduct periodic inspection with regard to all furniture taken on stock. Manage the procurement of Uniform and Protective Clothing. Manage and provide accommodation and related needs (flights, shuttles, etc.). Manage telecommunication services: Develop and implement telecommunication policies, strategy, processes and procedures. Facilitate budgeting of telecommunications services aligned to the needs of the department. Manage the switchboard. Manage and facilitate installations of landlines and extensions needed in accordance to the number of offices and personnel available. Liaise with service providers with regard to service maintenance and activation of speed dials and Pin Codes. Provide norms for provision of cell phones. Evaluate application for cell phones and make recommendations. Manage the procurement of cell phones. Monitor compliance to allocated airtime as per norms and standards. Manage the provision of monthly statements of account. Provide the monetary value on the usage of telecommunication. Manage the provision of labour saving devices: Develop and implement labour saving procurement policies, strategy, processes and procedures. Facilitate budgeting for the procurement of departmental labour saving devices. Manage the service level agreement with the service providers on labour saving devices. Monitor the compliance of the agreement by the service provider. Manage the maintenance of the devices as per the agreement. Provide and monitor the monetary value on the usage of labour saving devices as per the service agreement. Manage the payment for labour saving devices. Manage and utilise resources (human, financial, & physical) in accordance with relevant directives and legislation. Plan and organise resources for future requirements (human, finance, equipment’s etc.) Prepare the budget in line with strategic plans, operational plan and department objectives. Implement the budget by monitoring, projecting & reporting expenditure. Maximize spending in line with strategic objective. Monitor performance and task completions. Set targets. Monitor and report on the utilisation of equipment’s. Evaluate and monitor performance and appraisal of employees. Provide staff capacity and development. Enhance and maintain employee motivation and cultivate a culture of performance management. Manage discipline. Provide job description to subordinates. Manage division leave matters.

How to Apply

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