Deputy Director: Ifms Operations

Requirements

A Grade 12 is required coupled with a minimum National Diploma (equivalent to NQF level 6) in Accounting or Financial Management. A Bachelor’s degree (equivalent to NQF level 7) in any of the above disciplines is an added advantage. A minimum 4 years’ experience of which 2 years should be on an Assistant Director level or equivalent obtained financial systems. Strong knowledge of transversal financial systems (such as BAS, LOGIS or PERSAL), analytical skills, and leadership capabilities. Knowledge of Public sector MTEF Process. Knowledge of Budgeting preparation and analysis. Knowledge of Microsoft Office especially for Excel.

Key Responsibilities

Policy Development: Budget Management, Monitoring and Control: Prepare and monitor operational and capital budgets, with chief directorate management. Compile, coordinate and support the management of the original and adjustment budgets, and provide MTEF input and consolidate inputs for compilation of Estimates of National Expenditure (ENE). Assist in maintaining projected estimates, schedules, and baselines. Liaise with service providers, internal stakeholders and relevant government departments on budget, financial administration and related operational matters. Review monthly reports and investigate fluctuations. Coordinate and consolidate inputs for monthly, quarterly and annual budget performance reports. Provide budget advisory support to management and ensure alignment between operational plans, procurement plans and available funds. Expenditure Control and Payments: Manage expenditure control, maintain financial records and supporting schedules, and prepare monthly cash flow and reconciliation reports. Review, verify, amend and consolidate expenditure-related payment submissions, including consultant rate cards, service provider invoices, software license fees, other payment requests and supporting documents. Manage cash flow and provide early warning reports on variances from planned expenditure. Maintain expenditure schedules and payment tracking records. Monitor cash flow and spending against approved allocations. Prepare monthly reconciliation, cash flow and expenditure reports. Process journals and address expenditure variances. Ensure compliance with financial prescripts and procedures. Provide advice and guidance on expenditure control and payment procedures. Asset Management and Administration: Quarterly updating of Asset Management Register of the Unit and recommend goods for disposal. Ensure compliance to the PFMA and Treasury Regulations. Reconcile asset register with Finance and/or National Treasury assets department. Coordinate the verification, movement and safeguarding of assets assigned to the unit. Monitor asset losses, transfers and disposals and ensure supporting documentation is complete and submitted timeously. Financial Management and Reporting: Manage and coordinate financial administration activities in support of the Chief Directorate’s operational and strategic priorities. Analyse expenditure, commitments and available funds to support accurate financial planning and decision-making. Coordinate the preparation and submission of monthly, quarterly and annual financial reports for management consideration. Review reconciliations, supporting schedules and financial records to ensure completeness, accuracy and audit readiness. Monitor compliance with the PFMA, Treasury Regulations, departmental policies and applicable financial prescripts. Identify financial risks, control weaknesses and reporting discrepancies and recommend corrective measures. Provide financial advice, guidance and support to managers, internal stakeholders and relevant governance structures. Resource Administration and Facility Management: General office administration 87 management which includes fleet management, messenger services, office assistance, refreshments co-ordination, stationery requests and other procurement requests (VAS 2’s). Management of performance and development. Undertake general people management of subordinates which includes management of performance agreements, reviews, evaluations and other administrative functions of the sub-directorate. Establish, implement and maintain efficient and effective communication arrangements. Compile and submit all required administrative reports. Quality control of work delivered by employees. Plan and allocate work, manage leave and attendance, and ensure effective utilisation of human, financial and physical resources.

How to Apply

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