Deputy Director: Governance Structures And Committees

Requirements

Senior Certificate/Matric Certificate /Grade 12 Certificate or equivalent qualification; Minimum three-year National Diploma (NQF level 6) / Degree (NQF level 7) as recognised by SAQA in Political Science/ Public Administration/ Government Studies/ Public Policy/ Public Management/ Office Management or any related administration qualification; 3-5 years relevant experience, at least 3 years at an Assistant Director level in parliamentary support services, coordination of government structures, committee administration or any relevant governance administration environment; Knowledge of Parliamentary procedures and processes; Knowledge of public sector governance frameworks, policy and procedures; Knowledge and understanding of Constitution of the Republic of South Africa; Understanding of government and legislative systems; Policy analysis and legislative monitoring; Report writing and presentation skills; Problem-solving and decision-making; Planning and coordination; Client Orientation and Customer Focus; Good communication and Interpersonal relations; Computer Literacy; Project Management Skills; Ability to work as a team; Ability to work under pressure; Professional Integrity; Confidentiality

Key Responsibilities

Manage the coordination of parliamentary services-Develop and implement systems and processes to coordinate parliamentary and governance matters; Coordinate all interactions between the Department, its entities and Parliament; Manage relationships with parliamentary committees, Members of Parliament, parliamentary support staff and other relevant stakeholders; Coordinate the preparation, quality assurance and submission of parliamentary questions, replies, briefing notes, presentations and other parliamentary documents; Facilitate the attendance and participation of the Executive Authority and departmental officials in parliamentary committee meetings, hearings, oversight visits and other parliamentary engagements; Ensure departmental representation at parliamentary events and official engagements; 98 Monitor compliance with parliamentary procedures, protocols, reporting requirements and prescribed timeframes; Provide advice and guidance on parliamentary procedures, governance matters and legislative processes; Coordinate parliamentary committee support services and monitor the implementation of parliamentary committee resolutions; Prepare and submit parliamentary governance reports and performance reports for management; Manage government structures- Develop and implement governance frameworks, policies and standard operating procedures for departmental governance structures and committees; Coordinate the establishment, review and effective functioning of governance structures and committees; Develop work plans for governance structures and committees; Ensure the effective planning, coordination and administration of governance committee meetings; Review committee agendas, reports and supporting documentation to ensure quality, accuracy and compliance; Monitor the implementation of committee resolutions and track progress on action items; Ensure governance structures comply with legislative, regulatory and departmental requirements; Coordinate the review of committee terms of reference, delegations of authority and governance charters; Provide governance advice and secretariat support to governance structures; Compile governance reports and recommendations for Executive Management; Coordinate the administration of departmental governance committees-Coordinate the end-to-end administrative support for departmental governance committees; Develop and maintain annual meeting schedules and committee calendars; Coordinate the preparation and distribution of meeting notices, agendas and committee packs; Ensure the accurate recording and timely distribution of committee minutes; Maintain an effective system for recording committee decisions and maintaining the resolution register; Maintain governance committee records and ensure effective filing and document management; Coordinate logistical and administrative arrangements for governance committee meetings; Manage stakeholder liaison and governance-Develop and implement stakeholder engagement strategies relating to governance structures and committees; Establish and maintain effective relationships with government departments, public entities, oversight bodies and other governance stakeholders; Coordinate intergovernmental governance forums, committee engagements and stakeholder consultations; Provide governance advice and support to relevant stakeholders; Facilitate communication between governance committees and relevant stakeholders; Coordinate awareness and capacity- building initiatives on governance frameworks, committee processes and compliance requirements; Represent the Department on governance forums, interdepartmental committees and working groups; Prepare governance reports, briefing documents and stakeholder engagement reports; Manage the sub-directorate- Allocate work to subordinates; Provide advice on governance structures and committees; Ensure training and development to subordinates; Facilitate the performance agreement of subordinates; Monitor proper filing for record and audit purposes; Coordinate responses to audit findings; Identify organisational risks and implement appropriate mitigation measures; Ensure sound governance, compliance, ethics and internal control within the Sub- Directorate; Ensure compliance with all applicable legislative and departmental prescripts.

How to Apply

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