Deputy Director-Administrative Support And Co-Ordination Officer

Requirements

Qualifications: National Senior Certificate plus an appropriate Degree or equivalent qualification at NQF level 6. A valid driver’s license. Experience: Three (3) years’ experience below middle management (Assistant Director)/ middle management level. Experience in rendering service in the Executive Authority’s Office environment will be an added advantage. Knowledge: Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio. Proven management competencies. Working knowledge of the political and parliamentary processes in South Africa. Knowledge of Public Service Regulations. Skills: Computer Literacy (MS Word, Excel, PowerPoint), Problem Solving, Analytical skills, Good Communication skills (written and verbal), Interpersonal Skills, Presentation Skills, Report Writing skills, Conflict resolution skills. Good planning and organizing skills. Ability to work under pressure.

Key Responsibilities

Manage the administrative and coordination activities within the office of the executive authority. Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, from and within the office of the executive authority. Compile correspondence, submissions and cabinet memoranda as required. Provide comments on submissions to be submitted to the executive authority for consideration. Coordinate the procurement and maintenance of equipment and administer the budget in the office of the executive authority. Provide logistical support in the office of the executive authority. Develop, implement and maintain a filing system for the office of the executive authority. Manage the registry of the office of the executive authority. Ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification. Liaise with internal and external role players with regard to matters relating to the portfolio of the executive authority. Brief the Director: MEC Support on matters with regard to the executive authority’s portfolio on the agenda of Cabinet/executive council. Liaise with senior managers in the institutions within the executive authority’s portfolio. Co-ordinate the activities of the executive authority’s office. Render a Cabinet/executive council support service to the executive authority. Coordinate and facilitate the distribution of memoranda to Cabinet/executive council members. Coordinate and facilitate the distribution of documents and submissions to the relevant legislature and standing/portfolio committees. Keep record of decisions of Cabinet/executive council and alert the Director: MEC Support and executive authority of actions to be taken and due dates. Supervise employees.

How to Apply

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