Deputy Director: Administration

Requirements

A Senior Certificate plus an appropriate Bachelor’s Degree or qualification on NQF level 6. A minimum of 3-4 years’ middle management experience. Competencies: Be professional, highly motivated, initiative and critical thinker who will be able to gather and analyse information skilfully. Hands-on executive secretarial experience in offering services to the President. Have excellent interpersonal skills. Have excellent organizational and planning skills and ability to work on multiple projects simultaneously. Have sense of urgency and ability to identify, analyse and resolve problems in a timely manner. Be able to work independently and as part of a team and also work well under pressure. Excellent telephone etiquette. Have project management skills. Have effective oral and written communication skills. Good office management skills. Be able to handle confidential matters and has integrity and is trustworthy. Knowledge management: Good understanding of protocol and security measures. Good 103 computer knowledge. Good knowledge of travel and subsistence procedures. Good understanding of Public Service Regulatory Framework.

Key Responsibilities

Provide administrative support to the Office of the Chief Operations Officer. Provide secretariat support to MANCO and all Chief Operations Officer's meetings. Develop, maintain and enforce an integrated governance calendar covering MANCO, bilateral engagements, subcommittees and COO-led coordination forums. Provide full secretariat and coordination support across all governance structures (including agenda setting, documentation, minutes and resolution tracking). Coordinate and support COO bilateral engagements with key stakeholders (including SITA, DPWI, NT and others). Support COO- led cross-functional coordination forums and operational committees (including strategic initiatives and inter-branch working groups where required). Track implementation of decisions arising from MANCO, bilaterals and coordination forums, and follow up on action items. Identify and escalate unresolved coordination issues and implementation bottlenecks to the COO. Receive, assess and process submissions and correspondence to the Accounting Officer in line with defined standards. Verify completeness, quality and compliance of submissions prior to escalation. Maintain and update submissions and correspondence tracking database. Monitor turnaround times and ensure adherence to service standards. Follow up on instructions, decisions and actions arising from submissions. Provide administrative and coordination support for submission workflows. Compile and submit quarterly reports on submissions and correspondence processed and turnaround performance. Efficient financial management and budget control. Provide administrative support to the Chief Operations Officer in her/his role as Deputy Secretary of Cabinet. Administration of the Promotion of Access to Information Act, (Act No 2 of 2000) and Promotion of Administrative Justice Act (Act no. 3 of 2000). Administer the Integrated Document Management System (IDMS) to track incoming and outgoing documents in the Office of the Chief Operations Officer. Administer the delegations register for Chief Operations Officer.

How to Apply

Enquiries

Mr. K Futhane Tel No: (012) 300 5995

Notes

NB: Email applications must on the subject line state only the Reference number: ADMIN/PRES/2026 (with no spaces)