Chief Director: Physical Resources

Requirements

An undergraduate qualification (NQF level 7) as recognized by SAQA. At least 5 years of experience at a senior management level. Successful completion of the Certificate for entry into Senior Management Service (SMS). Valid driver’s licence. Knowledge: Proven knowledge of and working experience with the legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions. Proven knowledge and understanding of information systems that aid in the management of knowledge and information pertaining to the line function. Proven knowledge and understanding of programme and project management. Proven knowledge and understanding of procurement and tendering processes. Proven knowledge and understanding of policy development, and strategy management, monitoring and review processes. Proven knowledge and understanding of modern systems of governance and administration. Proven knowledge and understanding of public service procedures, processes and systems. Proven knowledge and understanding of the global, regional and local political, economic and social affairs impacting on the provincial government of the Western Cape. Proven knowledge and understanding of Constitutional, legal and institutional arrangements governing the South African public sector. Proven knowledge and understanding of public finance, human resources and discourse management processes. Proven knowledge and understanding of the Public Finance Management Act, National and Provincial Treasury Regulations, other financial policies, prescripts, directives and collective agreements. Proven knowledge and understanding of the functioning of the province and the activities of sister departments. Proven knowledge and understanding of the policies of the government of the day. Proven knowledge and understanding of Labour Relations legislation and regulations. Proven knowledge and understanding of performance management in general. Skills: Numeracy. Literacy. Computer Literacy. Language skills. Project Management. Accounting, Finance and Audit. Economic, Financial and Statistical analysis. Legal Administration. Strategic Planning.

Key Responsibilities

Line Management: Strategic management, advice and guidance in respect of the following functional areas: Develop and manage strategies, policies, systems, norms / standards, plans and leases related to infrastructure programmes / projects: Determine and maintain physical resources framework for schools, hostels and office accommodation. Determine policies, strategies and procedures for capital, scheduled, day-to-day and emergency maintenance projects. Draft infrastructure inputs for Provincial Infrastructure-, Departmental Strategic-, Annual Performance- and Service Plans and Annual Report. Compile the U-AMP. Interpret, customise / develop and legislate functional and technical norms and standards as issues by DBE. (Technical norms and standards need to be interpreted, customised and approved in consultation with the implementing agent. Manage leases and facilities estate management. Manage the delivery of the total programme of infrastructure projects through the interaction with and monitoring / oversight of the Implementing sound financial accounting practices: Prepare the IPMP (including construction procurement strategy) based on the U-AMP and the MTEF with inputs being provided by the implementing agent. Provide project / programme information and inputs when the IPIP is drafted by the implementing agent. Draft SDA with implementing agent. Rigorously review and sign-off IPIP, different PEPs during the different phases of project implementation. Implement day-to-day maintenance and emergency projects 272 and programmes. Implement compliance with OHS requirements. Develop and implement Disaster Management Plan. Financial management and reporting. Strategic Management (including change management): Define and review on a continual basis the purpose, objectives, priorities and activities of the Chief Directorate. Drive the Chief Directorate’s strategic planning process. Drive the development and management of the strategic and business plans for the Chief Directorate. Evaluate the performance of the Chief Directorate on a continuing basis against pre-determined measurable key objectives and standards. Report to the Deputy Director-General on a regular basis on the activities of the Chief Directorate and on matters of substantial importance relating to operational management support. Monitor and ensure compliance with relevant legislation and prescripts in respect of adequate and appropriate record keeping of the activities of the Chief Directorate, and of the resources (people, finances and assets) employed by it. Foster and promote a culture of innovation within the Chief Directorate, and the Department. Diligently perform all duties assigned to the post of Chief Director. People Management: Participate in the recruitment of employees in the numbers and grades appropriate to ensure the achievement of the Chief Directorate’s Business Plan. Motivate, train and guide employees within the Chief Directorate, to achieve and maintain excellence in service delivery. Actively manage the performance, evaluation and rewarding of employees within the Chief Directorate. Monitor information capacity building within the Chief Directorate. Ensure involvement in the compilation of a workforce plan, a service delivery improvement programme, and an information resources plan for the Chief Directorate. Promote sound labour relations within the Chief Directorate. Actively manage and promote the maintenance of discipline within the Chief Directorate. Financial Management: Manage participation in the budgeting process at Chief Directorate level. Ensure the preparation of the Annual and Adjustment Budgets for the Chief Directorate. Assume direct accountability for the efficient, economic and effective control and management of the Chief Directorate’s budget and expenditure. Assume direct accountability to ensure that the correct tender and procurement procedures are adhered to in respect of purchases for the Chief Directorate. Assume direct accountability for ensuring contracts are managed effectively and efficiently for the Chief Directorate. Ensure that all spending is aligned with the strategic objectives of the Chief Directorate and Department. Report to the Deputy Director-General and relevant oversight role players/ committees on all aspects of the Chief Directorate’s finances. Assume overall accountability for the management, maintenance and safekeeping of the Chief Directorate assets. Assume direct accountability to ensure that appropriate risk management procedures are in place and adhered to by the Chief Directorate. Ensure that full and proper records of the financial affairs of the Chief Directorate are kept in accordance with any prescribed norms and standards.

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