Chief Administration Clerk

Requirements

National Senior Certificate/ Grade 12/ Standard 10 or NCV Level 4. Recognized National Diploma in Human Resource Management/Development (NQF level 6). Relevant PERSAL Certificate (Introductory PERSAL Certificate). 2-3 years relevant experience in Human Resource Management/ Administration environment. Competencies: Understanding and utilisation of the PERSAL system. Understating of legislative framework governing the Public Services Storage and retrieval procedures in terms of the working environment Understanding of the work in registry Computer Literacy (MS Word, MS Excel and MS Power Point). Unendorsed Valid Drivers License. Knowledge of office administration. Knowledge of Public Service legislation and policies.

Key Responsibilities

Provide conditions of services and remuneration of employees Process Pension, Housing Allowance and Long Service benefits etc Keep all signed contract of employment forms on salary levels 2 to 8. Process employee leave. Maintain staff files (employment contracts, details, leave forms etc.). Receive all termination paperwork and terminate employees as and when required. Process payroll for all employees and deal with all administration and queries relating to the Pension Fund and Medical Aid. Provide Recruitment and Selection services to the College Process applications, handle responses and short-listing processes. Screen CV’s; prepare preliminary shortlists, final shortlists with responsible managers for submission to the short-listing committee. Prepare for interviews (i.e arrangements of interviews such as dates, venues, and invitations to candidates). Coordinate the verification of all applicants’ qualifications. Develop and update recruitment database. Update personnel files. Safe keep all Human Resource Records. Provide records as and when required for auditing purposes. Dispose files in terms of the 39 applicable legislations and approved College policy. Handle incoming and outgoing correspondence. Maintain a database of all incoming and outgoing mail. Maintain register of file index on (filing system)

How to Apply

Enquiries

Notes

Applications quoting the relevant reference number must be submitted on a Z83 form (effective from 01 January 2021) obtainable from any Public Service department as well as Maluti TVET College Corporate Office or from Maluti TVET College Official website www.malutitvet.co.za. The Z83 form must be signed, initialed and dated. All fields of Section A, B, C and D of the Z83 must be completed in full. Section E, F, G (Due to the limited space on the Z83 it is acceptable for applicants to indicate refer to CV or see attached. However, the question related to conditions that prevent re-appointment under Part “F” must be answered. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the completed Z83 form and a detailed curriculum vitae. Only shortlisted candidates will be required to submit certified documents on or before the day of the interview following communication from HR. Foreign qualifications must be accompanied by a SAQA evaluation report. Immigrants should apply for work permits before assumption of duty. Applicants who do not comply with the abovementioned instructions/ requirements, as well as applications received late will not be considered. Failure to submit all the requested documents will result in the application not being considered. Maluti TVET College is an equal opportunity affirmative action employer. Candidates whose appointments promote representativity in terms of race, gender and disability will receive preference. People with disability are encouraged to apply. NB: Please consider your application as unsuccessful should you not be contacted within 60 days from the closing date of this advertisement. Correspondence will be limited to shortlisted candidates only. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Successful candidates may be required to work at other places as may reasonably be required by the Department and the College. Maluti TVET College reserves the right to withdraw any of the mentioned advert. CLOSING DATE : 11 September 2026 @13:00