Assistant Director: Vip And Pool

Requirements

An appropriate Degree/Diploma in Transportation Management / Fleet Management / Logistics / Finance / Business Administration. 3 – 5 years’ experience in fleet management and knowledge in office administration. Driving license as an added advantage.

Key Responsibilities

Administer requests from VIP and Pool clients: Manage the booking of chauffeur and VIP services. Verify the booking form signed by the delegated transport officer/manager/financial official as per the transport policy. Confirm the availability of the requested vehicle as per the request. Manage the client department to provide an authorised trip authorisation form (Z606) and driver’s license for the collection of vehicle/s. Monitor vehicles allocated to staff. Resolve all queries within acceptable time frame. Facilitate contract administration of short-term rentals: Manage all contracts as prescribed by entity. Approve contracts on Financial Information System. Verify that VIP section is completed on the application form and on the active contracts. Monitor records of daily contract activities. Send letters to clients whose contracts are about to expire and put them to the terms of the contract. Manage the cancellation of contract by the client. Manage the Fleet Management System for chauffeurs: Schedule drivers for chauffer services on Fleet Management System. Monitor and report the status of chauffeur bookings and vehicles allocated to officials. Compile Financial Information System reports and submit vehicle tracking reports timeously. Develop and facilitate the implementation of policies and procedures: Participate in the development, review and implementation of policies and standard operating procedures. Compliance with all relevant departmental legislation, policies and procedures. Improve accuracy in service delivery. Filling of VIP and POOL reports and approved contracts. Submit monthly and quarterly reports on agreed time frames. Supervise staff (Human/equipment/Assets): Keep proper filing for all records. Manage staff work attendance including leave. Manage performance of staff (Implement Performance Management Development System) Implement and manage Facilities processes, procedures and systems. Compile operational planning for the team. Facilitate staff development.

How to Apply

Enquiries

Notes

It is our intention to promote representative (Race, Gender, and Disability) in the Public Service through the filling of this post. Applications must be submitted on form Z83(effective 01 January 2021), obtainable from any public service department or on internet at www.dpsa.gov.za /documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Each application for employment form must be fully completed, duly signed and initialled by the applicant. Failure to fully complete, initial and sign this form may lead to disqualification of the application during the selection process. A fully completed, initialled, and signed new form Z83 (Section A, B, C and D compulsory and (Section E, F and G ignore if CV attached) and a detailed CV is required. Only shortlisted candidates will be required to submit certified documents not older than six months on or before the day of the interview following communication from Human Resources. NB: If you do not receive any response within 3 months, please accept that your application was unsuccessful. No faxed, post or hand delivered, and late applications will be considered. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Suitable candidates will be subjected to personnel suitability checks (positive Identity, qualification, fraud listing, employment reference, and criminal record verification as well as the required level of security clearance process). The logistics of which will be communicated by the Department. Department reserves the right not to make appointment to the advertised post. CLOSING DATE : 21 August 2026 146