Assistant Director: Tvet Management Information System

Requirements

Grade 12/ Matric, with a bachelor’s degree in information management, computing, or relevant equivalent qualification. Three (3) to five (5) years’ working experience in Information Management, of which three (3) years must be at supervisory level. Computer literacy (MS Word, MS PowerPoint, MS Excel, MS Access, and MS Outlook). Excellent communication skills (written and verbal). Fully bilingual in at least two official languages (Preferably: English plus Afrikaans or Xhosa). A valid driver’s license. The ideal candidate must have knowledge of policies and governance environment of TVET Colleges including knowledge of the TVETMIS system, annual reporting requirements by the Higher Education Institutions. Knowledge and understanding of Information Management. Knowledge, understanding, application and interpretation of office management, Coltech, data warehouse and ITS prescripts. Knowledge of South African education and the TVET College sector (Recommended). Accurate administrative, as well as planning and organising skills. Financial management, including Report writing skills. Communication and interpersonal skills. Problem solving and Analytical skills. Be client service oriented. Project management skills. Team leadership skills. Planning and organising, as well as People management skills. Must have integrity, be committed, proactive and loyal.

Key Responsibilities

TVET MIS management, capturing and data extraction for the College. Set up the system in readiness for enrolment and support other processes. Control the quality of captured data and report if there are errors. Maintain the College TVET MIS system. Manage the student data. Use various tools, extract data to facilitate statistical reporting. Interact with service providers regarding upgrades and request assistance. Maintain data on student registration. Compile monthly reports to management and the DHET (Example: Submit reports on student registration regarding Ministerially approved programmes as well as on apprenticeships, skills and learnerships, and short skills learning programmes.) Compile and monitor academic examination and staff statistics of the college and submit reports on quarterly basis to management and DHET. Compile monthly, quarterly and annual reports as requested. Maintain, capture and validate inputs captured on ITS student and other related systems. Set up the student system for registration of students and ensure creditability and reliability. Maintain the ITS student system and other related systems. Monitor capturing, quality control, validation, run procedure, create files and ensure that entries are sent to DHET head office. Management of human, physical and financial services. Render management service to the staff. Ensure completion of performance agreements by all employees in the unit. Supervision of staff.

How to Apply

Enquiries

Notes

The College is an affirmative action employer. Applicants are not required to submit any copies of qualifications and other relevant documents on application but must submit a fully signed Z83 form and detailed Curriculum Vitae. Applications must be submitted on a new form Z83 obtainable from any Public Sector Department/TVET College website. The reference number and the post title must be quoted on the Z83 which must be originally signed and dated by the applicant. Certified copies of qualifications and other relevant documents will be submitted by shortlisted candidates. Applications received after the closing date and those that do not comply with the requirements will not be considered. It is the applicant’s responsibility to have foreign qualifications and national certificates (where applicable) evaluated by the 25 South African Qualification Authority (SAQA). The Department reserves the right not to fill the posts. The successful candidate will be subjected to personnel suitability checks and other vetting procedures. Applicants are respectfully informed that correspondence will be limited to short-listed candidates only. If notification of an interview is not received within three (3) months after the closing date, candidates may regard their application as unsuccessful. The Department will not be liable where applicants use incorrect/no reference number(s) on their applications. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other will be integrity (ethical conduct) assessment. Applications received after the closing date and those that do not comply with the requirements will not be considered. CLOSING DATE : 30 October 2026 at 16:00