Assistant Director: Strategic Committees (Eminent Persons Group (Epg)

Requirements

Senior Certificate/Matric Certificate /Grade 12 Certificate or equivalent qualification; A minimum three-year National Diploma (NQF 6)/ Degree (NQF level 7) as recognised by SAQA in Public Administration, Office Management, Business Administration, Business Management, Office Management and Technology or any relevant Administration qualification; 2-3 years relevant experience at least 2 years as an Administration Officer in secretariat support of sport transformation initiatives for EPG or any relevant administration / office support environment; Knowledge of Relevant Public Service Regulation. Transformation Charter and Prescripts; Understanding of office procedures, administrative systems and policies; Understanding of Sport Federations; Knowledge and understanding of the Sport sector in South Africa; Knowledge and understanding of EPG initiatives; Data analytical skills; Client Orientation and Customer Focus; Presentation skills; Good communication and Interpersonal relations; Computer literacy; Planning and organising skills; Strong Minute taking skills; Problem solving skills; Analytical skills; Research skills; knowledge management skills, document management skills; meticulous and attention to detail.

Key Responsibilities

The purpose of this post is to provide administrative and logistical support to the Eminent Persons Group (EPG) and its Secretariat by coordinating sport transformation initiatives; Capture, verify and cross check data received from Federations; Distribute data sheets to National Federations; Receive completed Data Sheets from National Federations; Follow up on outstanding data sheets from Federations; Capture Data Received from Federations into Master Sheet; Conduct research to assist in report writing; Submit Cross Checked Master Sheet Data to Federations for verification; Ensure all Master Sheet information submitted to Federations are returned and verified; Communicate regularly with Federations to clarify discrepancies and support data accuracy; Identify and resolve data anomalies, inconsistencies, and missing information; Monitor federations adherence to timelines and reporting standards; Compile reports highlighting data quality issues and areas for improvement; Maintain and approve verified Master Data Sheets; Record and track all anomaly resolution activities for audit and reporting purposes; Provide regular progress updates and feedback to relevant stakeholders; Ensure data is correct and up to date for annual audit; Assist in developing and maintaining Master Comparative Data Sheet, Comparative Barometer Tables, and Prepare graphs, tables, data interpretation and data analysis; Provide administrative 83 support services to the unit and the EPG Committee; Liaise with the EPG Chairperson and Members to coordinate and schedule meeting dates for the financial year; Attend and provide secretariat support to the EPG Committee; Attend EPG meetings virtually and in person, both internal and external; Take minutes of meetings and circulate to all stakeholders; Ensure all meeting minutes are completed with accuracy and submitted timeously; Track and follow up on action items and resolutions from meetings; Serve as a point of contact between the EPG Secretariat and stakeholders; Maintain filing systems (electronic and manual) and ensure records are properly managed and easily retrievable; Prepare relevant documents, minutes, correspondence, reports, submissions, memos and briefing notes as required; Ensure timely dissemination of information and documentation; Handle confidential documents with discretion and maintain data integrity; Provide support to the Director and the EPG Committee members in terms of Transformation Reports- Consolidate and provide support in terms of writing the EPG Report; Assist with proof-reading the report; Assist with issues related to printing the report.; Ensure all logistics are in place for the release of the report; Distribute the EPG Transformation report to internal and external stakeholders; Coordinate travel for the EPG Director and EPG committee and assist with financial administration activities within the Directorate-Monitor expenditure against the allocated budget and report variances; Make travel arrangements for the Director and EPG Committee members; Prepare and assist in processing travel claims for EPG Committee members and reconcile expenditure in line with financial policies; Assist with documentation for procuring a service provider if required; Maintain records of financial transactions and ensure compliance with relevant policies.

How to Apply

Enquiries