Assistant Director: Records Management (Auxilary Services)

Requirements

A Senior Certificate plus an appropriate Bachelor’s degree/ or National Diploma in Records, Registry, Archives Management OR an equivalent qualification on NQF level 6. Minimum of three (3) to five (5) years related experience. Knowledge of the National Archives and Records Service of South Africa Act (NARSSA), 1996, and relevant public service prescripts. Knowledge of the Integrated Document and Records Management System (IDMS), electronic correspondence management and records retrieval processes. Process competencies: Communication, both oral and written. Client orientation and customer focus. Honesty and integrity. Service delivery innovation. Planning and Execution.

Key Responsibilities

Records Governance: Implement policies, maintain file plans and ensure NARSSA compliance. Records Management: Manage paper-based and electronic records, including the integrated document management system (IDMS) and correspondence. Registry Services: Oversee Registry and Mini- Registry operations, mail and correspondence control and service standards. Records Preservation: Manage records retention, secure storage, authorised disposal and archival transfers. Training and Support: Manage and train staff, develop SOPs, Review Policies and provide records management guidance. Systems and Improvement: Monitor electronic systems, support digitisation, address backlogs and report on performance. Telephone and Switchboard Services: Manage and Monitor telephones, switchboard service delivery, resolve operational issues and liaise with ICT and service providers.

How to Apply

Enquiries

Notes

NB: Email applications must on the subject line state only the Reference number: AUX/PRES/2026 (with no spaces) 171