Assistant Director (Procurement): Supply Chain Management

Requirements

The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in Public Administration, Supply Chain Management, Procurement Logistics; Three (3) years relevant experience at supervisory level; Three (3) years relevant experience in Supply Chain Management (SCM); Experience in Provisioning and Procurement Environment; Knowledge of Treasury Regulations and all relevant legislation governing the Supply Chain Management and Provisioning; Communication skills (verbal and written), Time management, Computer literacy (MS Office, MS Power Point, MS Word, MS Excel, Logistical Information System (LOGIS) and BAS; Ability to work as a team; Good interpersonal relations; Ability to solve problems; Ability to attend to details; Excellent numeracy skills.

Key Responsibilities

The successful candidate will be responsible for ensuring adherence to PFMA, PPPFA, Treasury Regulations, SCM frameworks and DBE SCM policy; Ensuring that the quotation processes and standard bidding documents are in compliance and accordance with department policies, procedures and all applicable legislative requirements; Managing Transversal contracts; Ensuring acquisition through Transversal compliance with the engagement model and all SCM prescripts; Ensuring timeous payments of all Transversal contracts; Managing the creation of purchase orders; Ensuring timely capturing of internal requisitions; Ensuring that purchase orders are authorised as per SCM processes and ensuring safekeeping of purchase orders; Ensuring the integrity of LOGIS; Managing and analysing LOGIS reports and preparing monthly management reports; Managing payments for goods, services and assets; Managing the processing of payments and ensuring safekeeping of payments documents; Ensuring that invoices are captured on LOGIS on time; Conducting risk assessment and implementing mitigating measures; Reconciling statements from suppliers; Managing stores and warehouse; Managing deliveries; Managing spot checks and stock taking bi-annually; Addressing obsolete, surplus, and redundant stock; Monitoring warehouse and logistical flow of materials; Managing financial reporting; Compiling monthly payment reports, monthly Interim Financial Statements and Annual Financial Statements commitment reports; Managing monthly statement, Interim Financial Statements and Annual Financial Statements accruals and payable reports and weekly invoice reports; Responding to audit queries and implementing audit recommendations; Maintaining accurate records for audit and reporting purposes; Providing leadership and guidance to subordinates; Ensuring performance development and performance management of staff.

How to Apply

Enquiries

Ms N Kumalo Tel No: (012) 357 3398/ Ms N Monyela (012) 357 3294/ Mr M Segowa (012) 357 4291.

Notes

All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance. 10