Assistant Director: Payroll

Requirements

A relevant three (3) year National Diploma/Degree in Finance 3-5 years relevant experience including 2 years Supervisory experience. 5 years relevant experience in Payroll/Salary Administration. Knowledge of Public Finance and Management Act. Knowledge of Governance Employee Pension Act, Rules, and Legislations. Knowledge of Financial Accounting. Knowledge of General ledger Bookkeeping. Knowledge of Computer Literacy. Analytical thinking. Customer relations. Problem solving. Communication skills. Ability to work under pressure. Ability to work accurately and independently. Honestly/Integrity. Hard working. Attention to detail.

Key Responsibilities

The incumbent will be responsible for a wide variety of tasks: Manage the process of PAYE (Pay as you earn). Authorize Accumulations on manual payments on the relevant tax year IRP5. Authorize the transaction to balance the IRP5 by ensuring that SITE PAYE and total PAYE and total PAYE balance. Verify the start and end date on the IRP5 exception report. Review of the Recalculation of the IRP5 on the finalization of termination of service. Authorize the Refund or recovery of PAYE. Ensure that all SARS requirements are adhered to. Approve MEMO for manual SARS payments. Ensure correct Payments Reference Numbers (PRN) are used on payment. Reconcile and submit monthly EMP201. Correct all errors on IRP5 reconciliation report. Create CSV file on PERSAL and import into Easy life. Reconcile bi-annual and yearly (EMP501) submission and submit via Easy file. Manage the processing of Employer contributions Third Party, debtors and Departmental deductions. Ensure correct payment of medical aid and authorize on safety web. Authorize payment of garnishee and maintenance orders. Authorize balances on garnishee, administration and maintenance orders. Ensure correct employer and member contribution on GEPF and authorize payment on safety web. Ensure new membership on trade unions and medical aid are implemented before PERSAL closing date. Authorize transactions on the system. Authorize the Termination of deductions on the system. Review Calculations and deductions of overpayments, debt, interest and post batch. Ensure that acknowledgment of debt is within departmental policy and legislation. Review debt and post batch on financial system. Review the progress on Follow-ups and recovery of debt. Review the Calculation and post interest batch. Check and post invoices, receipts, adjustment and credit/debits notes on the system. Review the Prepared documents for summons to legal section. Recommend write off of irrecoverable and uneconomical debt. Monitor the Tracking and tracing of debtors. Monitor progress on status of debt. Post batch to create statement, receipts and invoices on the system. Review age analysis report for year-end financial reporting on in-service, out of service and third party. Authorize, third party payments, manual payments, manual SMS and MMS arrears. Verify supporting documentation. Authorize payment amount per allowance. Authorize transaction on PERSAL in line with SOPs. Legislation, policies, official rates and salary notches. Authorize payments and approve MEMO for payments on the financial system. Authorize arrears according to allowances deductions and contributions. Manager General query resolution on Payroll. Provide response to audit queries and requests. Ensure that payroll controls are adhered to. Provide accurate monthly reporting on payroll expenditure. Provide monthly reporting on variances accounted for. Compile and provide estimates for monthly projected expenditure. Report quarterly on payroll matters to STATS SA. Ensure Report yearly on payroll matters on human resource information annual report. Print reports for National Treasury claim and prepare summarized payroll expenditure. Provide PERSAL reports to budget section. Provide PERSAL payment report to GEPF for the board of trustees. Monitor the termination of service on Payroll transactions. Review the calculations of leave credits, gratuities and authorize accumulation. Review calculation of leave without pay leave taken in excess and authorize accumulations. Review pro-rata service bonus and salaries and authorize accumulations. Review the recalls salaries via the Reserve bank and ensure 43 reversal of salaries. Review Calculations of final payments according to exit type and approve payment on the system and sign off on termination File. Review the Calculations of total debt is recorded on financial system. Manage and develop staff. Manage the Performance of the unit which involves coaching, monitoring, and take corrective action where required, develop performance standards and evaluate team and individuals. Monitor staff regarding human resources such as leave, recruitment and grievances. Compile the work plans for the section including the consolidation of operational plans into directorate’s overall work plan.

How to Apply

Enquiries