Assistant Director: Organisational Design And Job Evaluation

Requirements

Senior Certificate/ Matric Certificate /Grade 12 Certificate/ NQF level 4 or equivalent qualification. Minimum three-year National Diploma (NQF level 6)/ Degree (NQF Level 7) as recognised by SAQA in Management Services / Organisation and Work Study / Operations Management / Production Management/ Organisational Development/ Industrial Psychology or any relevant Organisational Development qualification. Job Evaluation Certificate and PERSAL Establishment Certificate are additional requirements. 2-3 years relevant experience (at least 2 years at a Senior/Officer/ Practitioner level) in organisational development, job evaluation and change management or any relevant organisation development environment. Knowledge of Public Service Act, Public Service Regulations, Public Finance Management Act, etc. Knowledge of Job evaluation and job grading processes. Knowledge and understanding of DPSA directives, circulars, PSCBC Resolutions etc. applicable to organisational development/change management environment. Knowledge and understanding of Organisational Design principles and techniques. Understanding of Code of Remuneration (CORE). Knowledge of Computer software (Excel, OrgPlus, Visio, PowerPoint, etc). Knowledge and understanding of Diversity management. Good communication and Interpersonal relation. Planning and organising skills. Problem solving skills. Interviewing and analytical thinking skills. Project Management skills. Facilitation and Presentation skills. Computer literate. Attention to detail. Ability to work independently and as a team. Ability to keep classified information.

Key Responsibilities

To implement an organisational development design and job evaluation support services. Monitor and coordinate the development and review of job descriptions: Coordinate the development, review, and maintenance of job descriptions as mandated by the DPSA or when necessary. Develop Job descriptions in line with the departmental structure. Identify job profiles to be developed and reviewed. Quality assures job descriptions for advertising. Conduct benchmarking of job descriptions in line with DPSA directives. Provide advisory and technical support to employees. Ensure all newly appointed employees have signed job descriptions. Maintain and update the job descriptions database. Assist with the development and review of job description policy, frameworks and guidelines. Coordinate the review and redesign processes and Change Management interventions: Coordinate organisational design, restructuring, and work study processes. Facilitate organisational functionality assessments. Collect, analyse, and consolidate organisational data to support organisational design and structural alignment processes. Coordinate the implementation of approved organisational structures and related change interventions. Facilitate the creation, abolition, and amendment of posts on PERSAL in line with approved organisational structures. Participate in the development and review of organisational structures, service delivery models, and establishment requirements. Prepare organisational design reports, presentation, recommendations, and submissions for approval. Support the implementation of change management initiatives arising from organisational restructuring and transformation processes. Coordinate and provide secretariat support to awareness session, meeting and forums. Monitor and conduct Job Evaluation process: Coordinate and facilitate the implementation of job evaluation processes within the department. Facilitate and establish the nomination and training of panel members within the department. Analyse, evaluate, and grade posts in a job according to the Public Service Job Evaluation System. Ensure provision of secretariat and administrative services to the job evaluation panel meeting. Identify and prioritise jobs to be evaluated. Maintain and monitor job evaluation register in line with the approved job evaluation outcomes. Conduct benchmarking of job descriptions and grading of levels in line with DPSA directives. Facilitate the implementation of DPSA directives, policies, and frameworks relating to job evaluation and grading. Coordinate the development and review of JE and job grading policy. Facilitate awareness sessions, workshops, and capacity-building initiatives on job evaluation systems, policies, and directives. Conduct and coordinate Organisational functionality 97 assessments within the department. Coordinate organisational functionality and operational efficiency assessments. Gatheranalyse, and consolidate information and reports to support organisational assessment processes. Monitor progress and follow up on organisational improvement actions and recommendations. Participate in steering committee meetings and provide administrative and secretariat support where required. Coordinate meetings, information sessions and provide secretariat support. Compile information on the DPSA organisational assessment and reporting templates. Identify organisational gaps, inefficiencies, and improvement opportunities to enhance service delivery. Utilise AI tools to draft organisational reports, Support AI- assisted business process mapping and workflow optimisation initiatives. Evaluate opportunities to automate routine organisational reporting and administrative processes using approved digital technologies. Keep abreast of emerging AI technologies and recommend practical applications that improve organisational effectiveness and service delivery Coordinate the development and implementation of business processes management: Coordinate the development of Standard Operating Procedures (SOP’s) for the approved departmental operational plan. Coordinate the compilation list of internal Business Processes for each unit. Facilitate the analysis and mapping of business processes of approved SOPs of the approved operational plan. Coordinate the compilation and maintenance of departmental business process registers. Obtain relevant approvals for developed SOPs and business process documentation. Compile approved departmental business process reports. To manage and provide organisational development and design services to support organisational effectiveness within the Department. legislative prescripts.

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