Assistant Director: Facilities & Operations Management

Requirements

National Senior Certificate, National Diploma NQF level 6 as recognised by SAQA in Facilities Management / Property Management/Horticulture & Landscaping / Real Estate / Building / Construction Management / Quantity Surveying with 3 years’ experience in supervisory level or SL7/8 in Facilities Management. A valid driver’s licence. Knowledge and Skills: In-depth knowledge and understanding of legislative framework that governs Public Service. In-depth knowledge and understanding of GIAMA. Knowledge and understanding of PFMA. In-depth knowledge and understanding of Occupational Health and Safety Act and related buildings regulations. Knowledge and understanding of Facilities Management Policies, Procedures and Best Practices. Knowledge of Asset and Maintenance Management. Departmental service delivery principles. Departmental Strategic Planning. Departmental Annual Performance Plan. Policies and Procedures. Government Programmes. Provincial Growth and Development Plan for the Eastern Cape. Stakeholder and customer relationship management principles. Planning, coordination. Problem-solving and analytical ability. Facilities inspection and compliance monitoring. Report writing and data analysis. Stakeholder engagement and client relations. Communication. Client 104 relationship management. Report writing and presentation. Computer literacy (MS Office, Facilities Management Systems). Project Coordination.

Key Responsibilities

Coordinate provision of cleaning services: Coordinate the provision of cleaning services across district facilities. Facilitate development of specifications and procurement processes for cleaning services. Monitor contractor performance and ensure compliance with service standards. Oversee contract administration, including verification of service delivery and certification of payments. Monitor cleanliness of government facilities to ensure adherence to departmental cleaning standards policies. Coordinate provision of gardening and beautification services: Coordinate provision of gardening and landscaping services for state facilities. Facilitate procurement and appointment of service providers in line with SCM processes. Monitor performance and quality of services delivered. Oversee contract implementation and compliance with environmental standards. Ensure alignment of services with departmental maintenance and beautification standards. Coordinate implementation of condition assessments: Coordinate implementation of condition assessments for state owned facilities. Analyse condition assessment reports to inform maintenance planning and prioritization. Facilitate development of maintenance plans and cost estimates based on condition assessment data. Provide reports to inform infrastructure and asset management decisions – making. Ensure proper recordkeeping of condition assessments and maintenance reports. Manage utilization inspection on state-owned buildings: Plan and conduct utilization inspections to assess use of allocated space. Monitor space utilisation and identify underutilized or non-compliant usage of facilities. Analyse inspection findings and compile reports to inform management decisions. Ensure compliance with GIAMA and space management standards. Monitor maintenance of utilisation and inspection records. Coordinate implementation of health and safety audits on state owned facilities: Coordinate implementation of occupational health and safety requirements across facilities. Monitor compliance with relevant OHS legislation and building regulations. Facilitate execution of health and safety inspections and audits. Analyse risks identified and recommended appropriate corrective interventions. Promote safe working environments in line with statutory and departmental requirements. Supervise the allocated resources: Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness. Resolve problems of motivation and control with minimum guidance from Manager. Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities. Ensure timeously development of job description and implementation of Work Plans and Personal Development Plans (PDP’s) for all employees in the sub- directorate. Manage daily employee performance and ensure timely Performance Assessments of all subordinates. Ensure management, maintenance and safekeeping of assets.

How to Apply

Enquiries

Notes

Preference will be given to Youth, African Males.