Assistant Director: Departmental Performance Monitoring And Reporting

Requirements

A recognised NQF Level 6 qualification in Social Sciences/ Management/ Business Administration/ Public Administration or equivalent qualification. 3-4 years’ experience in strategic planning, performance monitoring and reporting of which 2 years must be at a senior practitioner level or equivalent. Knowledge of organisational performance management system. Knowledge of eQPRS. Attention to details. Deadline-driven. Ability to work under pressure. Ability to gather and analyse information. Ability to develop and apply policies. Government Planning (Legislation and Cycle). Government Reporting (Legislation and Cycle). Legislative and Regulatory Framework: Public Finance Management Act, 1999 as Amended (PFMA). Treasury Regulations of 2005 as amended. Framework for Strategic Plans and Annual Performance Plans from the National Treasury 2010. National Treasury Framework for Managing Programmes Performance Information. 2007. Guidelines for the preparation of the Annual Report. Performance Information Handbook; Policy Framework for the government-Wide Monitoring and Evaluation System. Guidelines on the Preparation of Quarterly Performance Reports. All applicable directives from relevant authorities. Monitoring and Reporting procedures. Information Security Policies. Administrative procedures. Knowledge of analysing, interpreting, monitoring, evaluation and reporting performance information. Knowledge of policy development, analysis and implementation. Good communication skills (verbal and written). Organisational, Planning and Co- ordination skills. Ability to work individually and in a team. Facilitation and presentation skills. Good interpersonal relations skills. Analytical and Research skills. Financial Management. Project Management. Personnel Management. 158 Computer literacy. Problem-solving skills. Creative thinking. Innovation. Sense of responsibility. Initiative. Conflict resolution.

Key Responsibilities

The successful candidate will be responsible for coordinating the submission of organisational performance reports in line with the PFMA and Treasury Regulations; Coordinating communication with all branches with regards to their reporting requirement; Compiling of the departmental quarterly performance reports to National Treasury and the DPME through eQPRS; Compiling of ad hoc reports that the Department might be requested to submit to The Presidency, Public Service Commission (PSC), National Treasury, Parliament etc; Coordinating of the alignment of organisational performance management practices in the Department with organisational performance practices in the public service; Coordinating Organisational Performance Management Monitoring and Reporting; Coordinating communication with all branches regarding performance monitoring and compliance with legislative requirements; Coordinating the collection of quarterly performance progress reports on the implementation of the departmental strategic plan from branches; Coordinating the analysis of quarterly performance reports received from branches for accuracy, completeness, validity of reported performance information and level of performance against pre-set performance indicators and targets; Coordinating and compilation of the annual performance report; Coordinating the compilation of the Director-General’s Annual performance Report to Presidency; Performing other related duties as may be assigned by the Deputy Director: Monitoring and Reporting; Coordinating the compilation of the in-year and end year (quarterly and annual) performance information reports; Preparing the performance information for presentation to the Executive Authority, Accounting Officer, Portfolio Committee, Audit Committee, Branch Managers, and SMS; Coordinating management of an effective and efficient organisational performance management system; Developing of an Organisational performance Management System for the Department; Continuous review of the Organizational performance Management Framework for the Department, which includes policies, procedures and guidelines; Coordinating the maintenance of an electronic database and hard copy files for all materials and information collected and/or produced (Knowledge Management System/EDMS); Continuous development and maintenance of an organisational performance management system for the Department of Tourism; Embedding a culture of accountability in terms of reporting against set targets; Developing and maintenance of adequate control measures for effectiveness and efficiency of the business performance management function; Developing and revise of organisational performance management instruments (e.g. templates); Providing all users with access to organisational performance system; Coordinating the development and maintenance of a reliable database of all stakeholders; Maintaining and update of the organisational performance management check list and reporting schedule covering all reporting requirements; Coordinating and management of organisational performance management audits; Providing inputs for the continuous improvement of the performance management guidelines for consolidation; Developing a monitoring and reporting schedule; Developing a reporting template for the branches’ quarterly reports; Uploading final departmental reports and relevant documents on EDMS

How to Apply

Enquiries

Notes

EE Requirements: Coloured Male and White Male candidates as well as Youth and People with Disabilities are encouraged to apply. 159