Assistant Director: Administration

Requirements

An undergraduate qualification in Office Management and Technology, Business Management, Administration Management, Public Management or Public Administration at NQF level 6 as recognized by SAQA. 3 Years’ experience at Supervisory / Senior Administrative Officer is required. Experience in Administrative support and monitoring of the budget is required. Knowledge of Office Administration. Knowledge of the Constitution of the Republic of South Africa. Knowledge and understanding of all relevant public service and Departmental Legislative Frameworks, as well as Government Structures. Knowledge of the Public Finance Management Act (PFMA) and Treasury regulations. Knowledge of Public Service Regulatory Framework. A valid drivers’ license. Willingness to travel and work extended hours. Required 20 skills and competencies: Accountability. Service Delivery. Innovation. Budget and Expenditure Administration. Problem Solving. Business Continuity. Time Management. Database and spreadsheet applications. Planning and Organizing. Conflict Resolution skills. Ability to meet deadlines. Communication. Office Management and Administration. Presentation skills. Asset management. Client Orientation and Customer Focus. Computer literacy. Patriotism, Honesty and Integrity.

Key Responsibilities

The successful candidate will be responsible for, amongst others, the following specific tasks: Facilitate finance and administration processes within the unit. Control the administration of office maintenance, financial, human resources, and procurement matters in the Unit. Control the flow of correspondence and monitor target dates and turnaround times. Facilitate the management of the Chief Directorate's financial projections/analysis, reporting. Compile financial and administration reports and documents (S&T claims and travelling). Provide expert advice to administrators in the Chief Directorate on the consolidation of the Directorates’ budget/ financial information. Facilitate and monitor the budget of the Chief Directorate according to Medium Term Expenditure Framework processes in the Office. Ensure the effective compilation of budget and cash flow projections, analysis, and reporting. Manage a variety of administrative duties related to human resources, financial administration and provisioning services at the operational level. Coordinate the budget of the Chief Directorate on the spending plan, expenditure and budget of the Chief Directorate. Monitor financial and budget allocations with administrators in the Chief Directorate. Evaluate financial documents for completeness, format and linguistic correctness. Management of the communication system, e.g. (documentation flow, system development, follow-up system and target dates). Convene and attend Chief Directorate meetings and act as secretariat during meetings. Monitor financial irregularities and take on precautionary measures to prevent unauthorised, wasteful, and fruitless expenditure. Liaise with Directors and administrators in the Chief Directorate in consolidating budget reports, including narrative and any recommendations. Facilitate the management of Assets in line with Asset and Supply Chain Management Framework. Facilitate the effective operational and administrative support to the Chief Director. Ensure effective risk and compliance management related to Finance and Supply Chain Management. Ensure effective and efficient management of human, physical and financial resources within the Unit.

How to Apply

Enquiries