Administrative Officer: Travel Services

Requirements

A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Supply Chain Management/ Logistics or related qualification. Appropriate relevant experience within the field. Valid Driver’s licence will be an added advantage. Willing to adapt work schedule in accordance with office requirements. Knowledge: Logistics and Provisioning Policies and Procedures, Treasury Regulations Debt Policies, Policy regulating the Subsidised Scheme by NDOT, Policies regulating the Government vehicles by NDOT, Supply Chain Management, Public Finance Management Act (PFMA), Financial and budget administration processes and systems, General office administrative and organisational skills.

Key Responsibilities

Receive, verify PW21s forms and stamp the date. Verify budget allocation codes for PMTE and DPW. Check compliance with all applicable systems. Ensure that a verified PW21 receives an order and that order is not duplicated. Update the order book and submit bookings to the travel agent. Obtain approval for exception and deviation. Update relevant spreadsheets timeously to assist with commitment inputs for financial statements for DPW and PMTE. Administer the processing of invoices. Receive and check that all invoices received from Travel Management Company (TMC). Reconcile invoices against commitment register (order book). Capture and prepare the spreadsheets for submitting to Registry. Ensure that all received invoices from Registry have Reapatala number and registry stamp. Update all compliant invoices on Reapatala system for further processing. Ensure that all rejected invoices are sent back to TMC. Prepare Sundry payment for all correct invoices. Facilitate payments of travel invoices. Check if the correct budget allocation and item codes corresponds with invoice. Obtain authority for payment of invoices. Submit certified invoices to Provisioning for further processing. Make regular follow-ups to ensure that complaint invoices are paid within 30 days of receipt. Coordinate and collate weekly and monthly statistics. Provide admin assistance with monthly reconciliations. Assist with the preparation of monthly, quarterly and annual financial inputs.

How to Apply

Enquiries

Mr. VG Msimango Tel No: (011) 713 6251