Administration Clerk Supervisor

Requirements

Applicants must display competency in the core functions of the post. Be proficient in at least English and one other official language. Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of interview. Be in possession of Grade 12/ Senior Certificate/ NCV Level 4 or equivalent qualification (NQF Level 4 as recognized by SAQA). At least four (4) years’ experience in the field of the post. An applicable three (3) year Diploma / Degree (NQF level 6 or higher as recognized by SAQA) as well as relevant training courses in the field of the post will serve as an added advantage. A valid driver’s Knowledge, Skills and Competencies: Knowledge of relevant prescripts applicable to the Public Service. Good verbal and written communication skills. General Computer literacy (MS Word, MS Excel, MS Office, MS Power Point, MS Outlook). Demonstrate competency in acting independently, Professionally, Accountable and with Credibility. Good verbal and written communication skills. Strong interpersonal skills. Report writing. Presentation Skills, Problem Solving, Sound Planning, Organising and Administration skills, Strong Analytical Skills and Facilitation Skills. Be willing to work under pressure and extended hours

Key Responsibilities

Perform general clerical duties. Update registers and statistics. Handle routine and inquiries. Make photocopies and receive/send facsimiles. Distribute documents/packages to various stakeholders as required on a daily basis. Deliver and collect documents from areas surrounding the office; maintain the filling system for the Directorate. Type letters and other correspondence, provide administrative support functions in the relevant office; Type reports; letters, memoranda and monitor flow of documents to and from the relevant office ; Maintain an updated filling system in the relevant office, distribute correspondence and circulars to the relevant stakeholders and keep the register of all incoming and outcoming post up to date, handle routine correspondence, send and receive e-mails immediately; answer and make telephone calls on behalf of the Head of the office and take massages professionally; provide support during meetings and workshops involving the relevant office; handling confidential documents, be able to operate standard equipment (photocopy machine, telephone ,computers etc).

How to Apply

Enquiries