Administration Clerk (Production)

Requirements

Grade 12 (NQF Level 4) or equivalent. No experience required. Special requirements (Skills needed): Computer literate in MS Office suite. Ability to communicate effectively (written and verbal) in English, at all levels. Knowledge of secretarial / PA functions. Knowledge of general office administration and ability to operate and organise office efficiently. Ability to conceptualise and initiate new innovative approaches to optimize the secretarial service provided to the manager. Telephone etiquette and excellent typing skills. Ability to provide excellent customer service. Planning, organising and problem-solving skills.

Key Responsibilities

Provide administrative, secretarial and registry service. The provision of office supplies. Provide general admin service to Senior Staff Officer Naval Chaplain Services (SSO NCS). Control and processing of incoming and outgoing mail and signals. Prepare and distribute SSO NCS’s monthly programme to all concerned. Arrange transport and accommodation for SSO NCS's visits. Receive telephone calls and refer to the relevant role players. Finalise telephone queries. Register incoming and outgoing correspondence. Manage the safekeeping of documents. Draft routine documents as requested. Arrange travel and accommodation and processing subsequent travel claims and currency reconciliation. Handle procurement of stationary, refreshments etc.

How to Apply

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