Administration Clerk Production

Requirements

A Senior/Grade 12 Certificate or equivalent. (1) to two (2) years working experience in office administration will serve as an added advantage. The disclosure of a valid unexpired driver’s license will serve as an added advantage. Computer literacy in MS Word, MS Excel, MS Outlook and MS PowerPoint. Basic knowledge and insight to office administration prescripts. Understanding of working procedures in terms of the working environment. Knowledge and understanding of the legislative framework governing the Public Service. Interpersonal relations, flexibility and teamwork. Basic knowledge of problem solving and analysis. People and diversity management. Client orientation and customer focus. Good communication skills both verbal and written. Accountability and ethical conduct. Able to work under pressure. Willingness to travel outside working hours.

Key Responsibilities

Render general clerical support service: provide personnel administration and clerical support services within the scheme. Arrange and coordinate travelling and accommodation travelling submissions and requests and file. Manage and distribute monthly telephone accounts of officials and send to finance once received back. Daily switchboard related duties by controlling all incoming and outgoing calls and ensure calls reach their destination and take messages. Coordinate and attend to the booking of the bookings of the departmental guesthouse and ensure that guesthouse is clean before and after being used by the guests. Managing and inspect all office facilities including telephones, printers, kitchen, boardroom and ablution facilities and ensure that they are clean. Taking minutes of meetings of the scheme, print and prepare attendance register and agenda. Provide administration support to the Scheme Manager when required to do so. Ensure that all visitors sign in attendance register on a daily base. Registry related duties and ensure a neat and proper filing system for all outgoing and incoming posts on a weekly base.

How to Apply

Enquiries

Notes

Candidates may be required to complete a practical and theoretical test. Please be advised that the office will transition to a SANWRI agency. 246