Administration Clerk: Printing Outsourcing

Requirements

A Grade 12 certificate. A three-year Degree in Supply Chain Management, NQF5 certificate in contract management plus 2 years’ Experience in Supply Chain Management field will be an added advantage. Other: Understanding of all relevant Supply Chain Management legislative framework, regulations and prescripts. Basic understanding of the PFMA, PPPFA, Financial Framework, Contract Management Framework, Supply Chain Management Framework, Treasury Regulations, GRAP, BBBEE) and understanding of all Public Service regulations and departmental policies and procedures.

Key Responsibilities

Render effective and efficient administration support in the process of printing outsourcing: Provide administration support in the process of printing outsourcing in accordance with all relevant prescripts, policies, and procedures. Check and verify contract printers quotes and invoices are in accordance to contract tariffs. Keep record of daily monitoring of printing contracts (working progress, etc). Verify GPW specifications in line with the printing contract. Liaise with external contractors and government departments (national and provincial) to ensure smooth-running and correct printing outsourcing. Render support with the preparation of quotations: Check and verify quotations are prepared in line with the required specifications. Accurate recordkeeping and filing of quotations. Render administrative support in the quality control and inspections processes: Keep record of quality control and inspections, and risks identified. Coordinate with relevant stakeholders to monitor the quality, accuracy and timely delivery of printing products in accordance with agreed specifications and deadlines. Administration, recordkeeping, and reporting: Provide support services to the Division such by keeping proper records system, photocopying, scanning, and filing and organising of documents. Proper keeping of personnel records, maintaining of the leave register for the section. Accurate reporting on time when required. Participate in the review and updating of standard operating procedures: Incorporate approved changes into SOPs in consultation with the supervisor. 28 Review existing SOPs and identify outdated, unclear or missing information. Provide input on operational challenges and proposed improvements to existing SOPs. Maintain records of reviewed and updated SOPs for reference and compliance purposes. Service Standard and Monitoring of Suppliers. Assist with all monitoring and performance assessment of contracted suppliers on good and services delivered to be in line with the Contract Management Framework. Report any poor quality of service directly to the Contract Management unit

How to Apply

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