Administration Clerk: Leadership Development And Training

Requirements

National Senior Certificate, or equivalent. Knowledge of people empowerment related process. Knowledge of people empowerment related systems. Knowledge of related prescripts. Ensure compliance with educator/public servant prescripts. Labour Relations Act (LRA), 66 of 1995. Employment of Educators Act 76 of 1998. Public Service Act, 1994. South African Schools Act 84 of 1996. Basic Conditions of Employment Act (BCEA) 75 of 1997. Skills: Numeracy, Literacy, Language skills, Computer Literacy Other Planning and organisation, Good verbal and written communication skills, Interpersonal skills, Analytical skills, Problem solving, Decision Making, Ability to analyse, conceptualise and interpret policy.

Key Responsibilities

Render clerical support in the implementation of Workplace Skills Plan (WSP) and Management and Leadership Development Programme (MLDP) interventions: Record keeping of all Psychosocial Leadership support 279 interventions and MLDP related administration (Training related data and record keeping of attendance registers, per financial year payments, submissions, memos, etc.). Record keeping of training plans and filing. Render WSP and training plans administration (submission, printing, packaging, safeguarding, Sector Education and Training Authority (SETA) records, etc.). Capture SETA related data pertaining to the WSP and Annual Training Report (ATR) for the respective financial years. Capture the Quarterly Monitoring Reporting (QMR). Collect WSP stakeholder and provide QMR documents on a quarterly basis for compliance and review. Provide clerical support with the compilation of the departmental QMR per quarter to SETA for review. Capture quarterly training data for QMR & ATR records (database), and Department of Basic Education (DBE) quarterly skills development reports. Provide clerical support with the Head Office Skills Development Committee (HOSDC) Programme. Provide clerical support with the facilitation of the rollout of interventions, skills development related meetings, Provincial Training Institute (PTI) booking interventions and assist with regards to guidance to stakeholders. Render general clerical support services: Record, organise, store, capture and retrieve correspondence and data (line function). Update registers and statistics. Handle routine enquiries. Make photocopies and receive or send documents. Distribute documents/packages to various stakeholders as required. Keep and maintain the filing system for the component. Type letters and/or other correspondence when required. Keep and maintain the incoming and outgoing document register of the component. Render clerical support in the placement and interview process of interns/learnerships (Including Premier’s Advancement of Youth (PAY) interns): Create and update database of PAY Interns for the WCED. Coordinate intern’s training and organise mentor meetings. Report quarterly. Render clerical support regarding the Recognition of Improved Qualifications (RIQ): Assist with updating the RIQ list: Assist with all RIQ queries, write, and respond to applicants. Assist with the compilation of the report to be submitted to Department of Public Service Administration (DPSA). Liaise with Service Benefits for the processing and the safe keeping thereof. Provide application outcome timeously. Provide personnel administration clerical support services within the component: Maintain a leave register for the component. Keep and maintain personnel records in the component. Keep and maintain the attendance register of the component. Arrange travelling and accommodation. Keep and maintain capacity development records in the component. Provide financial administration support services in the component: Capture and update expenditure in component. Check correctness of subsistence and travel claims of officials and submit to manager for approval. Handle telephone accounts and petty cash for the component. Capture, compile and maintain documents/ records of all payments made for the component. Submit to Finance all payments monthly. Report monthly and quarterly.

How to Apply

Enquiries

Mr R Oosthuizen Tel No: (021) 467 2480