Administration Clerk (Dcrs),

Requirements

Applicants should be in possession of a Grade twelve (12) Certificate. No experience is required. A valid driver’s license, appropriate experience in general administration or Court related functions will serve as an added advantage. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements. Knowledge and skills: Knowledge of the digital recording process e.g. system tests, recording equipment is properly functional, fault reports, knowledge of Court proceedings, knowledge of digital filing system, knowledge of manual filing system, technical skills, communication (written and verbal), interpersonal relations, typing, computer literacy (MS Office), planning and organising skills, administration skills, ability to work under pressure, ensure correctness of annotations, team participation, understanding of confidentiality in Government, flexible and ability to pay attention to details.

Key Responsibilities

Check the readiness of the Court prior the Court proceedings, test the CRT machine (Circuit Court and local Court) and reports all faults detected on the machine, capture cases set down on the CRT machine and the court book/J406, pre schedule the cases prior to commencement of the Court proceedings, record Court proceedings as per the level of Court, add parties’ details per Court appearance and add related annotations for the case type in session, pause and resume the recorder during Court session breaks, and stop at the end of the day, set up and operate the equipment for testifying in the Children’s Court, annotate all the postponed cases, conduct regular backups of data and transfer Court recordings at the end of the week, utilise the headphones to monitor accurate recording of the Court proceedings, attend to request for playback to verify Court orders and download to CD/USB, retrieve and download cases on request, playback the Court recoding to detect any discrepancies on the recordings, Inform 57 the Judge immediately when discrepancies are detected, file and check audio CD’s in the strong room/Court Recording Technology office, submit work performed at the circuit Court immediately upon arrival, update backups of audio CD’s. Download CD’s for transcription for the running record, attend to queries relating to Court recordings and arrange own travelling to circuit Courts in advance.

How to Apply

Enquiries

Notes

The Organisation will give preference to candidates in line with the Employment Equity goals.