Admin Officer

Requirements

Senior Certificate, plus Diploma in Public Administration or related qualification as recognized by SAQA. A minimum of 3 years of experience in an office administration environment. Knowledge and Skills: Understanding of 128 administrative systems within a public service environment. Excellent communication (verbal and written). Strong organizational and coordination, planning, and prioritization. Ability to read, interpret, and write reports and correspondence. Computer literacy (MS Excel, Word, Outlook)

Key Responsibilities

Coordinate and monitor HR-related quality assurance and risk management processes within the institution. Compile and maintain reports on compliance with HR policies, audit findings, and risk registers. Assist in the implementation of audit action plans and monitor progress. Maintain and update the approved staff establishment in line with organizational structures. Compare approved posts with filled posts and identify any differences. Assist in monitoring funded and unfunded posts and providing reports. Support organizational structure alignment and post-provisioning processes. Coordinate and compile PMDS spreadsheets and reports for the institution. Monitor submission of performance agreements, reviews, and assessments. Ensure compliance with PMDS policies and timeframes. Provide administrative support during PMDS cycles and audits. Collect, verify, and analyze HR data for reporting purposes. Compile monthly, quarterly, and annual HR reports. Ensure accuracy and integrity of data on systems such as PERSAL. Maintain proper record-keeping and filing systems (manual and electronic). Provide administrative support to HR projects and operational activities. Prepare submissions and reports for management. Coordinate meetings, take minutes, and follow up on action items.

How to Apply

Enquiries

Me. S Mpanza Tel No: (051) 405 3099